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Executive Assistant (Estimation & Marketing Support)

3 days, 14 hours ago
Philippines
Full-time
Junior
Executive Assistant
Operations
Asana ClickUp CRM Digital Marketing Email Marketing HubSpot Instagram API Monday.com Notion Salesforce Trello Zoho CRM
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Virtual Assist

Virtual Assist

Virtual Assist offers a variety of virtual assistant services aimed at enhancing business efficiency by providing comprehensive administrative support, such as calendar management, email handling, data entry, and document preparation, allowing clients ...

Professional Services
Founded 2020
View All Jobs 13

Description

  • Manage executive schedules, meetings, correspondence, travel, files, and confidential records.
  • Prepare reports, presentations, proposals, contracts, and other business documents.
  • Track action items, deadlines, deliverables, project progress, and bid submissions.
  • Assist with project estimates, bids, pricing, quotations, change orders, and project documentation.
  • Coordinate with estimators, project managers, subcontractors, vendors, and field operations.
  • Plan, publish, and monitor social media content across Facebook, Instagram, LinkedIn, and other channels.
  • Coordinate marketing campaigns, newsletters, email communications, website updates, and project media assets.
  • Maintain CRM systems, customer databases, estimating records, pricing sheets, and operational files.
  • Support client follow-ups, recruitment coordination, business research, expense tracking, and invoice administration.
  • Improve administrative processes and support cross-functional projects and special assignments.

Requirements

  • At least 3 years of experience as an Executive Assistant, Senior Virtual Assistant, Operations Coordinator, Estimating Coordinator, or similar.
  • Experience in construction, home services, roofing, landscaping, restoration, or a related industry preferred.
  • Experience with construction estimating, bid preparation, or project coordination.
  • Background in social media management, digital marketing, or marketing coordination.
  • Excellent written and verbal English communication skills.
  • Advanced proficiency with Google Workspace and/or Microsoft Office.
  • Experience with project management tools such as ClickUp, Asana, Trello, Monday.com, or Notion.
  • Familiarity with CRM platforms such as HubSpot, Salesforce, JobNimbus, Jobber, Buildertrend, ServiceTitan, or Zoho.
  • Experience with estimating software such as PlanSwift, STACK, Procore, or Bluebeam preferred.
  • Strong organization, analytical ability, attention to detail, confidentiality, and independent work skills; Canva or Adobe Express experience is a plus.

Benefits

  • Work-from-home opportunity.
  • Supportive and collaborative work environment.
  • Opportunity to contribute to business efficiency and client experience.

Interested in this position?

Apply directly on the company website

Apply Now

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