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Senior Executive Assistant &
Executive Operations Partner

1 month, 1 week ago
Mexico, Brazil, El Salvador, Guatemala, Nicaragua, Panama, Paraguay, Peru, Colombia, Cuba, Dominican Republic, Uruguay, Venezuela, Ecuador, Puerto Rico
Full-time
Senior
Executive Assistant
Operations
Apply Now
TurFresh

TurFresh

TurFresh offers turf cleaning services and artificial grass cleaning products with specialized enzymes to eliminate pet turf odor and rejuvenate synthetic turf.

Professional Services
11-50
Founded 2010
View All Jobs 37

Description

  • Own and continuously optimize the General Manager’s calendar around business priorities.
  • Review upcoming schedules for conflicts, deadlines, preparation needs, missing meetings, and unresolved commitments.
  • Prepare agendas, background materials, open decisions, and recommended next steps.
  • Capture meeting decisions, owners, deadlines, and commitments.
  • Maintain a centralized system for requests, delegated work, open questions, promised responses, and leadership commitments.
  • Monitor emails and conversations for unresolved items and follow up until they are completed, deferred, canceled, or closed.
  • Coordinate priorities and follow-through across sales, marketing, operations, finance, and leadership.
  • Draft executive communications, summaries, briefings, and action lists.
  • Identify scheduling, accountability, and workflow issues and recommend practical solutions.
  • Handle personnel, financial, operational, and strategic information with discretion while using Microsoft 365 and AI tools to improve productivity.

Requirements

  • Five or more years of progressively responsible executive-support experience.
  • At least three years supporting a founder, CEO, President, General Manager, or similarly senior executive.
  • Experience with meeting preparation, leadership follow-through, project tracking, or executive-office operations beyond calendar and travel management.
  • Professional written and spoken English.
  • Strong proficiency with Outlook, Teams, and Microsoft 365.
  • Availability during Pacific Time business hours.
  • A private, reliable workspace suitable for confidential executive conversations.
  • Strong judgment, discretion, organization, initiative, and follow-through.
  • Ability to work independently in a fast-moving company with changing priorities.
  • Residence in Rio de Janeiro is strongly preferred; candidates elsewhere in Brazil with access to Rio may also be considered.
  • Experience supporting entrepreneurial or founder-led companies or operationally complex industries is preferred.
  • Experience with executive-office systems, project management, business operations, AI, workflow automation, CRM systems, dashboards, or project-management platforms is preferred.
  • Experience working remotely with North American executives is preferred.

Interested in this position?

Apply directly on the company website

Apply Now

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