Senior Executive Assistant &
Executive Operations Partner

14 hours, 7 minutes ago
TurFresh

TurFresh

TurFresh offers turf cleaning services and artificial grass cleaning products with specialized enzymes to eliminate pet turf odor and rejuvenate synthetic turf.

Professional Services
11-50
Founded 2010

Description

  • Own and continuously optimize the General Manager’s calendar around business priorities.
  • Review upcoming schedules for conflicts, deadlines, preparation needs, missing meetings, and unresolved commitments.
  • Prepare agendas, background materials, open decisions, and recommended next steps.
  • Capture meeting decisions, owners, deadlines, and commitments.
  • Maintain a centralized system for requests, delegated work, open questions, promised responses, and leadership commitments.
  • Monitor emails and conversations for unresolved items and follow up until they are completed, deferred, canceled, or closed.
  • Coordinate priorities and follow-through across sales, marketing, operations, finance, and leadership.
  • Draft executive communications, summaries, briefings, and action lists.
  • Identify scheduling, accountability, and workflow issues and recommend practical solutions.
  • Handle personnel, financial, operational, and strategic information with discretion while using Microsoft 365 and AI tools to improve productivity.

Requirements

  • Five or more years of progressively responsible executive-support experience.
  • At least three years supporting a founder, CEO, President, General Manager, or similarly senior executive.
  • Experience with meeting preparation, leadership follow-through, project tracking, or executive-office operations beyond calendar and travel management.
  • Professional written and spoken English.
  • Strong proficiency with Outlook, Teams, and Microsoft 365.
  • Availability during Pacific Time business hours.
  • A private, reliable workspace suitable for confidential executive conversations.
  • Strong judgment, discretion, organization, initiative, and follow-through.
  • Ability to work independently in a fast-moving company with changing priorities.
  • Residence in Rio de Janeiro is strongly preferred; candidates elsewhere in Brazil with access to Rio may also be considered.
  • Experience supporting entrepreneurial or founder-led companies or operationally complex industries is preferred.
  • Experience with executive-office systems, project management, business operations, AI, workflow automation, CRM systems, dashboards, or project-management platforms is preferred.
  • Experience working remotely with North American executives is preferred.

Interested in this position?

Apply directly on the company website

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