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Remote Executive Assistant / Contracts & Operations Support (LATAM)

1 month, 1 week ago
Mexico, Brazil, Colombia
Full-time
Mid Level
Contract Manager
Operations
CRM HubSpot
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 28

Description

  • Turn approved proposals into statements of work and manage the master services agreement process.
  • Track, organize, and manage contract redlines and related client back-and-forth.
  • Maintain organized records for contracts and proposals.
  • Own the semi-automated invoicing process end to end.
  • Manage vendor onboarding in Ramp, including W9 collection and related documentation.
  • Handle recurring PEO and payroll administration tasks, including payroll processing steps and new-hire or contractor paperwork.
  • Support benefits administration and coordinate small team touchpoints such as security trainings, birthdays, and onboarding welcomes.
  • Assist with HubSpot administrative tasks and client onboarding forms and paperwork.
  • Support a team of 6 employees and 4–6 contractors.
  • Work with sensitive client, financial, and compliance-related information with high discretion.

Requirements

  • 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or executive assistant capacity.
  • Experience with contract lifecycle basics, including MSAs, SOWs, redlines, tracking, and storage.
  • Comfort with invoicing and accounts payable tools such as Ramp.
  • Experience with vendor onboarding and W9 collection.
  • Exposure to payroll or PEO administration is a plus.
  • Familiarity with HubSpot or similar CRM and marketing tools.
  • Excellent written English.
  • Strong attention to detail and precision.
  • High discretion with confidential client and financial information.
  • Background touching legal or paralegal work is preferred.
  • Experience supporting a founder at a professional services or consulting firm is preferred.
  • Comfort learning firm-specific SOPs and Claude-based workflow skills is preferred.

Benefits

  • Fully remote role with the ability to work from anywhere.
  • International work experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

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