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Executive Assistant, Product

1 day, 3 hours ago
United States
Full-time
Senior
Executive Assistant
Operations
Figma
Apply Now
Figma

Figma

Figma provides a collaborative web application for interface design that enables users to seamlessly design, prototype, and gather feedback in real time, while also offering additional offline capabilities through desktop applications for macOS and Win...

Internet Software & Services
1K-5K
Founded 2012
$333M raised
View All Jobs 70

Description

  • Manage VP calendars, meetings, business travel, and expenses.
  • Act as a VP delegate for expense sign-offs, purchase order approvals, and other tools while following internal policies.
  • Partner with operations leaders to plan large-scale meeting agendas and logistics, track content readiness, take notes, and follow up on action items.
  • Identify workflow improvements that increase VP efficiency and strengthen business and company operating rhythms.
  • Serve as a strategic thought partner to the CPO’s executive assistant, VPs, and leadership teams on design operations, processes, and long-term planning.
  • Drive resolution of complex cross-functional issues and maintain alignment on projects, milestones, and internal events.
  • Build culture and connection across company hubs and remote teams.

Requirements

  • 5+ years of executive support experience in a fast-paced technology environment.
  • Ability to anticipate tradeoffs, make independent decisions, and operate with sound judgment.
  • Affinity for AI and ability to develop creative workflows that improve operational efficiency.
  • Strong written and verbal communication skills, including experience advising leaders, surfacing risks, influencing priorities, and providing upward feedback.
  • Track record of trustworthiness, reliability, discretion, and inclusive handling of confidential information.
  • Advanced proficiency with Google Workspace, including Gmail, Google Calendar, Google Drive, Docs, and Sheets.
  • Interest in Figma and becoming highly knowledgeable about its product (preferred).
  • Experience supporting technical or AI-focused teams (preferred).
  • Availability to work Pacific Time hours.
  • Ability to work from a U.S. hub in San Francisco or New York City, or remotely within the United States.

Benefits

  • Annual base salary of $127,000–$221,000 USD.
  • Employee equity.
  • Health, dental, and vision coverage.
  • Retirement benefits with company contributions.
  • Parental leave and reproductive or family planning support.
  • Mental health, wellness, paid sick leave, holidays, and flexible paid time off.
  • Potential recharge days, cell phone and home internet reimbursement, and lifestyle spending accounts.

Interested in this position?

Apply directly on the company website

Apply Now

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