Executive Assistant

1 week, 4 days ago
Full-time
Junior
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage the CEO’s inbox, prioritize communications, and draft professional correspondence.
  • Coordinate executive calendars, meetings, appointments, agendas, and follow-up action items.
  • Review incoming project opportunities and prepare ancillary product proposals using internal quoting software.
  • Support proposal documentation, sales follow-up activities, and client-facing administrative materials.
  • Maintain accurate CRM records, update deal stages and communications, and generate pipeline reports.
  • Prepare presentations, reports, spreadsheets, and other business documents.
  • Organize company documentation, maintain filing systems, and support daily business operations and special projects.
  • Identify and implement process improvements to streamline administrative workflows and improve efficiency.
  • Use AI tools to reduce repetitive work and support operational productivity.

Requirements

  • Previous experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, or similar executive support role.
  • Fluent written and spoken English.
  • Experience using CRM platforms such as HubSpot, Salesforce, Zoho, or similar systems.
  • Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
  • Experience managing executive calendars and scheduling.
  • Comfortable using AI productivity tools such as ChatGPT, Copilot, or similar.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to quickly learn new software and business processes.
  • Professional email writing and communication skills.
  • Availability during U.S. Central Time business hours.
  • Experience supporting executives in a B2B sales environment (preferred).
  • Experience preparing quotes, proposals, estimates, or sales documentation (preferred).
  • Industry experience in commercial furniture, interior design, architecture, construction, or commercial real estate (preferred).
  • Experience generating CRM and sales pipeline reports (preferred).
  • Project coordination or client relationship management experience (preferred).
  • Experience improving administrative processes and workflows (preferred).

Benefits

  • Fully remote, full-time position.
  • Opportunity for long-term growth.
  • High-trust partnership with the CEO.
  • Significant ownership across executive support and business operations.
  • Exposure to sales operations, CRM management, and business process improvement.
  • Career progression opportunities into Senior Executive Assistant, Executive Operations Manager, Chief of Staff, or Operations Manager.

Interested in this position?

Apply directly on the company website

Apply Now

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