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Administrative Assistant

3 weeks, 4 days ago
Colombia, Dominican Republic, India, Lebanon, South Africa, Philippines
Full-time
Junior
Administrative Assistant
Operations
Asana ClickUp CRM HubSpot Monday.com Salesforce Trello Zoho CRM
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Outsourcing Staffing Advantage

Outsourcing Staffing Advantage

Outsourcing Staffing Advantage specializes in providing expert business process outsourcing services, focusing on delivering skilled workers for customer support and back office staffing solutions to enhance operational efficiency and precision.

IT Services
View All Jobs 18

Description

  • Manage calendars, appointments, meetings, and scheduling logistics.
  • Coordinate email communication and business correspondence.
  • Prepare reports, presentations, meeting materials, and documents.
  • Organize files and maintain accurate records.
  • Handle data entry and update CRM systems.
  • Coordinate travel arrangements and related administrative details when required.
  • Support project management and operational tasks.
  • Perform general administrative duties to keep day-to-day operations running efficiently.

Requirements

  • 2+ years of administrative or executive assistant experience.
  • Excellent English communication skills.
  • Strong organizational and time management skills.
  • Proficiency with Microsoft Office and Google Workspace.
  • Experience with calendars, scheduling, and email management.
  • Ability to multitask and work independently.
  • Proficiency with project management tools such as Asana, Trello, ClickUp, Monday.com, or similar platforms.
  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Experience supporting executives, business owners, or senior leadership preferred.
  • Experience working remotely with U.S.-based companies or international teams preferred.
  • Familiarity with CRM systems such as HubSpot, Salesforce, Zoho, or similar preferred.
  • Experience preparing reports, presentations, and meeting minutes preferred.
  • Strong problem-solving skills and the ability to anticipate needs preferred.
  • Experience coordinating travel arrangements and managing expense reports preferred.
  • Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot preferred.
  • Ability to adapt quickly to new software and changing priorities preferred.

Benefits

  • Opportunity to work on diverse and exciting projects.
  • Supportive and collaborative work environment.
  • Weekly payments.
  • Weekends off.
  • Growth opportunities.

Interested in this position?

Apply directly on the company website

Apply Now

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