HR, Compliance & Operations Officer (NDIS)

8 hours, 37 minutes ago
Full-time
Junior
HR and Recruiting
Outsourced Staff

Outsourced Staff

Outsourced Staff provides high-performing dedicated teams of tech, digital, and customer support specialists in the Philippines, helping businesses reduce costs and increase productivity.

Professional Services
11-50

Description

  • Coordinate recruitment, onboarding, offboarding, employee records, leave administration and employment documentation.
  • Maintain NDIS compliance and governance records, prepare audit files, and coordinate regulatory submissions and renewals.
  • Support high-volume payroll by checking Easy Employer timesheets and processing starters, terminations, leave and pay variations.
  • Manage the CEO/General Manager’s calendar, documents, operational orders, uniforms and branded materials.
  • Prepare and distribute Board reports, coordinate Board communications and AGM activities, and circulate meeting minutes and actions.
  • Organise management and all-staff meetings, including agendas, presentations, recordings, minutes and internal communications.
  • Maintain accurate staff and participant data across Lumary, Salesforce, Easy Employer and related systems.
  • Publish social media content, support recruitment campaigns, update the website and contribute to the digital Annual Report.
  • Manage flexible/day-service space bookings and support supplier research, cost comparisons and new service processes.
  • Improve and document HR, compliance, payroll and administration processes, including automation and standard operating procedures.

Requirements

  • At least 2 years of experience in HR administration, compliance administration, executive assistance or general administration; disability, aged care, NDIS or community services experience is preferred.
  • Exceptional attention to detail and accuracy across HR, compliance, payroll and executive or Board documentation.
  • Ability to interpret and correctly apply policies, procedures, employment awards and compliance requirements.
  • Experience supporting compliance documentation or audits in the NDIS or another regulated sector is preferred.
  • Experience supporting a CEO/General Manager or Board is preferred.
  • Experience with high-volume payroll and timesheets is preferred.
  • Experience with Lumary, Salesforce, Easy Employer or equivalent CRM and rostering platforms is preferred.
  • Proficiency in Microsoft 365, including Outlook, Teams, SharePoint, Word, Excel and PowerPoint.
  • Working knowledge of Adobe PDF/e-signing tools, Canva, Vistaprint, social media content creation and website content management; WIX experience is preferred.
  • Strong communication, organisation and time-management skills, with knowledge of NDIS compliance, Fair Work fundamentals, privacy obligations and not-for-profit governance preferred.

Interested in this position?

Apply directly on the company website

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