HR & Executive Assistant | Zenara Health

2 weeks, 6 days ago
Full-time
Mid Level
HR and Recruiting
Zenara

Zenara

Zenara provides a solution that transforms the intake process into an efficient and profitable system for behavioral health, addressing challenges such as delays, fragmented tools, and inadequate preparation for clinicians, ultimately enhancing patient...

Health Care Providers & Services

Description

  • Manage recruitment pipelines, trackers, applications, screening, interviews, assessments, and candidate follow-up across multiple roles.
  • Coordinate interviews across India, US, UK, and other time zones, including scheduling, instructions, reminders, and interviewer preparation.
  • Operate, monitor, and improve technology-supported recruitment workflows using tools such as Workable and Linear.
  • Maintain employee records, HR documentation, leave and attendance records, probation milestones, and employment paperwork.
  • Coordinate onboarding, offboarding, employee information collection, routine HR requests, and escalation of complex matters.
  • Collect timesheets, follow up on missing submissions, prepare payroll inputs, and coordinate with payroll providers and accountants.
  • Provide administrative support to the founders, including calendar management, meetings, agendas, action tracking, travel, research, and document organisation.
  • Handle employee, candidate, compensation, and company information with strict confidentiality and sound access judgment.
  • Document recurring processes, identify administrative inefficiencies, and provide regular workflow updates to the founders.

Requirements

  • Experience in HR administration, recruitment coordination, executive assistance, office administration, or people operations.
  • Experience coordinating multiple tasks, candidates, or workflows simultaneously.
  • Strong organisational skills, attention to detail, follow-through, prioritisation, and deadline management.
  • Excellent written and verbal English with confidence communicating with candidates, employees, consultants, and senior leaders.
  • Experience maintaining accurate records, trackers, and documentation.
  • Proficiency with Google Workspace, Microsoft Office, or equivalent tools.
  • Ability to work independently in a fully remote, distributed environment based in India.
  • Mature judgment and discretion when handling confidential information.
  • Comfort learning new software, automation tools, and AI-enabled workflows.
  • Preferred: startup or technology-company recruiting experience, Workable/Linear or ATS experience, timesheet and payroll administration, founder-level executive assistance, international team coordination, and process improvement experience.

Benefits

  • Fully remote role based anywhere in India.
  • Work primarily during Indian working hours, with reasonable planned overlap and no routine late-night schedule.
  • Annual total compensation of ₹8,00,000–₹13,00,000, depending on experience and demonstrated ability.
  • Occasional out-of-hours work is agreed in advance and proportionate to business needs.

Interested in this position?

Apply directly on the company website

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