RFP & Proposal Specialist (Remote, United States Eastern Timezone Preferred)

13 hours, 55 minutes ago
Full-time
Mid Level
Sales and Business Development
M-Files

M-Files

M-Files is a global leader in information management, providing an innovative metadata-driven document management platform that improves productivity, efficiency, and compliance for businesses worldwide.

Professional Services
251-1K
Founded 2002
$162M raised

Description

  • Own RFx responses from intake through submission and post-decision debrief.
  • Qualify opportunities and develop compliance matrices, response plans, schedules, and timelines.
  • Create win themes, differentiators, and executive summaries tailored to buyer outcomes.
  • Use AI-powered response tools for drafting, source grounding, verification, and approval.
  • Maintain a governed, accurate, reusable content and answer library.
  • Coordinate contributions from Sales, Engineering, Product, Security, Finance, Legal, and other stakeholders.
  • Manage review gates, version control, approvals, documentation, and audit readiness.
  • Support public-sector and regulated-industry requirements, including security, privacy, accessibility, and compliance documentation.
  • Track submission volume, cycle time, outcomes, and win/loss trends.
  • Develop repeatable RFx processes and improve content, qualification criteria, and response quality.

Requirements

  • 3+ years of experience managing RFPs, RFIs, bids, proposals, or similar competitive response processes.
  • Hands-on experience using AI tools to draft, review, verify, and approve proposal content.
  • Knowledge of RFx best practices, including compliance matrices, response outlines, win themes, and review gates.
  • Excellent writing and editing skills with the ability to tailor content to customer requirements.
  • Advanced Microsoft Word skills and proficiency with Excel and PowerPoint.
  • Ability to manage multiple complex, deadline-driven submissions while maintaining quality and accuracy.
  • Experience with Salesforce and activity or performance reporting.
  • Strong stakeholder management, communication, organization, and attention to detail.
  • Ability to work independently across teams and time zones and handle confidential information discreetly.
  • B2B software or SaaS proposal experience preferred.
  • Familiarity with public-sector bids and frameworks such as FedRAMP, SOC 2, ISO 27001, CAIQ, or SIG preferred.
  • Eastern Time Zone location preferred.

Benefits

  • Remote-enabled work environment with flexibility to establish work/life balance.
  • Unlimited PTO and 10 paid holidays annually.
  • Matching 401(k) plan: 25% of employee contributions up to the IRS maximum.
  • Medical insurance with PPO and HDHP/HSA options.
  • Dental, vision, life, short-term disability, and long-term disability insurance.
  • Medical and dependent flexible spending plans.

Interested in this position?

Apply directly on the company website

Apply Now

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