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Remote Executive Assistant to the President & CEO (Operation Focused)

4 months ago
Mexico, Brazil, Colombia
Full-time
Mid Level
Executive Assistant
Project and Program Management
HubSpot Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 28

Description

  • Manage the CEO’s email inbox with prioritization and timely responses.
  • Coordinate the CEO’s professional and personal calendar, scheduling meetings and aligning family and work commitments.
  • Develop and maintain standard operating procedures (SOPs) to streamline daily operations.
  • Design and implement a personal operating system in Notion for collaboration and task tracking.
  • Support personal tasks including grocery ordering, meal-planning coordination, and family logistics.
  • Handle donor management tasks such as tracking updates and organizing voice memos.
  • Maintain a top 30 prospect list and set proactive outreach reminders.
  • Triage donor communications and manage records and workflows in Notion and HubSpot.
  • Conduct research and prospecting for individual donors, foundations, and corporations.
  • Provide general administrative support and assist with team communications.

Requirements

  • Bachelor’s degree in Business Administration, Communications, or a related field.
  • 3+ years of experience as an Executive Assistant or in a similar role.
  • Proven experience in email management, calendar coordination, and task delegation.
  • Experience creating and managing SOPs and using Notion for organization.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Familiarity with remote collaboration tools such as HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.
  • Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
  • A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).
  • Availability to work Monday–Friday, 8:00 AM to 5:00 PM CT.

Benefits

  • Pay range: $1,000–$1,500 per month.
  • Remote-first work environment with a collaborative and supportive team.
  • Comprehensive onboarding process to ensure your success.
  • PTO and performance bonuses.
  • Opportunity to work with a nonprofit organization driving impactful change.
  • Professional growth opportunities in a mission-driven environment.

Interested in this position?

Apply directly on the company website

Apply Now

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