RemoteLeaf Logo
Log in Sign up

Remote Executive Assistant - Operations & Hiring

2 months, 2 weeks ago
Mexico, Brazil, Colombia
Full-time
Senior
Executive Assistant
Operations
CRM Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 26

Description

  • Support the operations leader with data gathering, report consolidation, project coordination, and strategic relationship-building.
  • Build, organize, and maintain the executive assistant workspace in Notion, including task tracking, SOP documentation, meeting agendas, and notes.
  • Assist in designing, documenting, and refining operational processes used across the business.
  • Monitor daily task completion across direct reports and proactively flag delays, risks, or issues.
  • Create structured checklists and daily or weekly summary reports to improve visibility and accountability.
  • Transition informal workflows into a centralized task management system and reduce manual follow-up work.
  • Triage and manage multiple inboxes, prioritize urgent messages, draft basic replies, and maintain organized email workflows.
  • Source candidates, manage outreach and follow-ups, coordinate interviews, and maintain candidate pipeline tracking.
  • Coordinate meetings, interviews, calendar activities, and preparation materials such as reports, decks, and key data points.
  • Document recurring workflows and meeting insights to build a scalable internal knowledge system.

Requirements

  • 3–4+ years of experience as an Executive Assistant, Operations Assistant, or in a similar role.
  • Proven experience with process documentation, system building, or SOP creation.
  • Strong skills in data gathering, report preparation, and project tracking.
  • Experience with recruitment coordination and sourcing.
  • Familiarity with tools such as Gmail, Notion, Superhuman, Discord, Slack, LinkedIn, and calendar systems.
  • Experience supporting founders or fast-paced teams is a strong plus.
  • Experience with Notion or similar knowledge management tools, with a willingness to learn quickly.
  • Familiarity with Google Workspace, especially Google Sheets for reporting.
  • Excellent organizational and prioritization skills.
  • Outstanding written and verbal communication skills.
  • Ability to operate autonomously and proactively in tech-driven environments.
  • Experience coordinating cross-functional stakeholders.
  • Ability to maintain confidentiality and handle sensitive information.
  • Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset are required.

Benefits

  • Fully remote work from anywhere.
  • International experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Covera Health

Senior Executive Assistant

Covera Health 51-250 Health Care Providers & Services

Covera Health is hiring a remote Executive Assistant to support members of its Executive Leadership Team and keep high-priority operations and meetings running smoothly.

United States Full-time Senior Executive Assistant
$120k-$145k
3 hours, 22 minutes ago
Volga Partners

Global Talent Sourcer

Volga Partners 51-250 Internet Software & Services

Volga Partners is hiring a Talent Sourcer to support global recruiting across 115+ countries by finding, assessing, and presenting qualified candidates for technical and non-technical roles.

Philippines Vietnam India Indonesia Malaysia Contract Junior Recruiter
$8k-$10k
GitHub
3 hours, 52 minutes ago
FutureSight

Co-Founder & CEO - AI Native Recruiting Firm

FutureSight 11-50 Internet Software & Services

FutureSight is seeking a Co-Founder & CEO to build and lead Foundry, an AI-native recruiting agency focused on rethinking sourcing, screening, and candidate evaluation with a smaller human team and lower fees.

United States Full-time Lead Head of Sales Recruiter
3 hours, 52 minutes ago
FutureSight

Co-Founder & CEO - AI Native Recruiting Firm

FutureSight 11-50 Internet Software & Services

FutureSight is seeking a Co-Founder & CEO to build and lead Foundry, an AI-native recruiting agency focused on reshaping recruiting with AI-driven sourcing, screening, and candidate evaluation.

United States Full-time Lead Head of Sales Recruiter
3 hours, 52 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers