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Remote Executive Assistant Associate (LATAM)

1 week, 2 days ago
Brazil
Full-time
Mid Level
Executive Assistant
Operations
CRM Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 23

Description

  • Triage and manage the CEO’s inbox, including filtering AI-flagged emails and organizing messages into action-based folders.
  • Proofread, edit, and improve outgoing written communications for clarity and accuracy.
  • Act as the gatekeeper for the CEO’s calendar and coordinate interview scheduling, ad hoc meetings, and multi-timezone availability.
  • Maintain and continuously improve a clean, accurate CRM with complete contact details, proper formatting, hyperlinks, and notes.
  • Build and maintain a personal operating system in Notion for SOPs, task tracking, meeting notes, action items, and follow-ups.
  • Track tasks and accountability items, consolidate insurance information, and identify process inefficiencies for improvement.
  • Organize and securely back up important digital personal files, documents, and records such as insurance cards, wills, and power of attorney.
  • Assist with personal administrative tasks such as travel bookings, appointments, and other activities that reduce executive admin load.
  • Document and build SOPs from day one and help expand the use of tools such as Notion, Buildertrend, Monograph, Smartsheet, and Fireflies.
  • Communicate daily via Slack with structured updates and support recruiting pipeline coordination as needed.

Requirements

  • 3+ years of experience supporting senior executives as an Executive Assistant, Operations Coordinator, or in a similar role.
  • Exceptional written communication skills and the ability to produce clearer, stronger writing than the executive.
  • Proven ability to follow and replicate structured formats and SOPs.
  • Strong organizational instincts, execution skills, and follow-through.
  • Comfortable serving as a reliable memory system for a fast-moving CEO.
  • Ability to anticipate needs and provide context-based assistance.
  • Able to handle confidential and sensitive information responsibly.
  • Tech-comfortable and adaptable to evolving systems and tools.
  • Reliable high-speed internet and a modern home office setup.
  • Experience working in high-accountability, high-clarity environments is preferred.

Benefits

  • Fully remote role open to candidates in Brazil.
  • Salary of $1,000 to $1,800 per month based on experience.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.
  • International experience.
  • Opportunity to work from anywhere remotely.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.

Interested in this position?

Apply directly on the company website

Apply Now

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