Remote Executive Assistant Associate (LATAM)

3 months, 3 weeks ago
Full-time
Mid Level
Operations

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Triage and manage the CEO’s inbox, including filtering AI-flagged emails and organizing messages into action-based folders.
  • Proofread, edit, and improve outgoing written communications for clarity and accuracy.
  • Act as the gatekeeper for the CEO’s calendar and coordinate interview scheduling, ad hoc meetings, and multi-timezone availability.
  • Maintain and continuously improve a clean, accurate CRM with complete contact details, proper formatting, hyperlinks, and notes.
  • Build and maintain a personal operating system in Notion for SOPs, task tracking, meeting notes, action items, and follow-ups.
  • Track tasks and accountability items, consolidate insurance information, and identify process inefficiencies for improvement.
  • Organize and securely back up important digital personal files, documents, and records such as insurance cards, wills, and power of attorney.
  • Assist with personal administrative tasks such as travel bookings, appointments, and other activities that reduce executive admin load.
  • Document and build SOPs from day one and help expand the use of tools such as Notion, Buildertrend, Monograph, Smartsheet, and Fireflies.
  • Communicate daily via Slack with structured updates and support recruiting pipeline coordination as needed.

Requirements

  • 3+ years of experience supporting senior executives as an Executive Assistant, Operations Coordinator, or in a similar role.
  • Exceptional written communication skills and the ability to produce clearer, stronger writing than the executive.
  • Proven ability to follow and replicate structured formats and SOPs.
  • Strong organizational instincts, execution skills, and follow-through.
  • Comfortable serving as a reliable memory system for a fast-moving CEO.
  • Ability to anticipate needs and provide context-based assistance.
  • Able to handle confidential and sensitive information responsibly.
  • Tech-comfortable and adaptable to evolving systems and tools.
  • Reliable high-speed internet and a modern home office setup.
  • Experience working in high-accountability, high-clarity environments is preferred.

Benefits

  • Fully remote role open to candidates in Brazil.
  • Salary of $1,000 to $1,800 per month based on experience.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.
  • International experience.
  • Opportunity to work from anywhere remotely.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Admin Executive Assistant

Pavago IT Services

Pavago is recruiting an Admin Executive Assistant for a client’s remote IT Asset Disposition (ITAD) operations, responsible for coordinating executives, maintaining compliant documentation, and ensuring accurate, efficient workflows.

Salesforce
9 hours, 34 minutes ago

Executive Assistant

Reworks Solutions Internet Software & Services

ReWorks Solutions is seeking a full-time remote Executive and Personal Assistant in South Africa to provide confidential executive support, coordinate personal administration, and manage reporting and stakeholder follow-up across multiple healthcare facilities.

ClickUp
9 hours, 34 minutes ago

Executive Assistant

Remote Raven 11-50 Professional Services

Remote Raven is seeking an Executive Assistant to support a Partner at a US-based accounting and advisory firm serving the construction industry by managing communications, operations, follow-through, and executive information in a fast-paced environment.

Zoho CRM
9 hours, 49 minutes ago

Executive Virtual Assistant / Accounting Real Estate Support

Assist World IT Services

Assist World is seeking a proactive Executive Virtual Assistant to support a growing real estate company with administrative, property management, bookkeeping, marketing, and light personal coordination tasks.

1 day, 9 hours ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers