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Executive Assistant

3 days, 22 hours ago
South Africa
Full-time
Senior
Executive Assistant
Operations
Asana ClickUp CRM HubSpot Notion Salesforce Trello
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Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 90

Description

  • Manage inbound and outbound communication across WhatsApp, email, and Slack on behalf of partners.
  • Draft clear, professional client-facing messages and maintain a polished white-glove tone in all external communication.
  • Track active communication threads, send timely follow-ups, and escalate urgent or high-risk items appropriately.
  • Own end-to-end scheduling for meetings and calls with clients, lenders, and internal partners across time zones.
  • Prepare partners in advance with agendas, links, confirmations, reminders, and required materials.
  • Prepare and refine meeting decks, pitch materials, and presentation documents for clients, lenders, and internal meetings.
  • Create professional executive-level slides in PowerPoint, Google Slides, or Canva and ensure clean export to PowerPoint.
  • Keep CRM records accurate and up to date, including contacts, notes, activities, and follow-ups.
  • Support light pipeline tracking so tasks, meetings, and follow-ups do not fall through the cracks.
  • Track partner priorities and weekly to-dos, maintain task ownership and deadlines, and convert meeting outcomes into action items.

Requirements

  • 3–5+ years of experience as an Executive Assistant or in a senior administrative support role.
  • Strong written English with a professional, client-facing tone.
  • Proven experience managing executive calendars and coordinating complex meetings.
  • Strong presentation skills with PowerPoint and/or Google Slides, and ability to make content investor- or client-ready.
  • Experience maintaining CRMs accurately and consistently.
  • Highly organized, proactive, and dependable.
  • Time zone overlap with the UK/Europe is preferred, and closer overlap is a plus.
  • Background in finance, private credit, investment banking, PE/VC, fintech, or professional services is preferred.
  • Experience supporting founders or senior partners in a small, fast-moving team is preferred.
  • Familiarity with AI tools and automated workflows, such as ChatGPT or AI research tools, is preferred.

Benefits

  • Fully remote work.
  • $1,100 per month salary.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $300 tenure bonus every 6 months.
  • $500 entry monthly raffle.

Interested in this position?

Apply directly on the company website

Apply Now

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