Executive Assistant (Real Estate Operations Track)

2 weeks, 3 days ago
Uptalent

Uptalent

Uptalent is a platform that provides top remote BIM & CAD specialists to help engineering and architectural firms scale efficiently. With a network of 200+ vetted drafters, Uptalent offers world-class processes and cloud-based communications to seamles...

Construction & Engineering
11-50
Founded 2020

Description

  • Manage the Principal’s calendar, meetings, confirmations, inbox, and follow-ups.
  • Run weekly time reviews and produce actionable summaries against an ideal-day structure.
  • Track priorities, decisions, tasks, and “waiting on others” items to prevent follow-through gaps.
  • Maintain organized Google Drive files, internal documentation, and operating materials.
  • Support CRM hygiene, investor follow-ups, reporting, KPI tracking, and dashboard updates.
  • Assist with vendor coordination, project tracking, property management workflows, and leasing coordination.
  • Build, refine, and maintain SOPs and documentation across operational workflows.
  • Improve cross-team processes and implement simple systems or integrations.
  • Provide light personal support, including budget/expense tracking and scheduling family activities.

Requirements

  • 5–7 years of experience in EA, Operations, Chief of Staff, or similar roles.
  • Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred.
  • Proven experience building or improving systems and SOPs.
  • Strong ownership mindset with the ability to drive execution independently.
  • Excellent organization and attention to detail.
  • Strong written communication and documentation skills.
  • Proficiency with Google Workspace, Asana or similar tools, and CRMs, with HubSpot preferred.
  • Comfortable blending business and personal executive support.
  • Availability during Pacific or Mountain Time working hours.

Benefits

  • Highly competitive compensation.
  • Flexible schedule.
  • Work from anywhere.
  • Opportunity to work for one of the most exciting companies in the North American market.

Interested in this position?

Apply directly on the company website

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