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Sr. Program Associate

1 month, 1 week ago
Remote
Full-time
Senior
Executive Assistant
Project and Program Management
Asana Salesforce
Apply Now
ZERO TO THREE

ZERO TO THREE

ZERO TO THREE focuses on enhancing the mental health and well-being of infants and toddlers by providing parents, professionals, and policymakers with essential knowledge and resources to support early childhood development.

Diversified Consumer Services
251-1K
Founded 1977
$51M raised
View All Jobs 2

Description

  • Provide administrative and operational support to the Chief Policy Officer and senior leaders, including calendar management, meeting coordination, travel, and correspondence.
  • Prepare briefing materials, reports, agendas, presentations, meeting notes, and follow-up communications.
  • Maintain organized electronic filing systems and manage document retrieval and record keeping.
  • Coordinate Policy Center leadership meetings and support board and work group meeting preparations.
  • Maintain the division-wide calendar and track staff participation in external meetings, events, conferences, speaking engagements, and time off.
  • Serve as a liaison with internal staff, external partners, vendors, consultants, and stakeholders.
  • Prepare, track, and process invoices, contracts, expense reports, reimbursement requests, purchase orders, and related financial documentation.
  • Monitor budgets, expenditures, and project-related financial information and support financial reporting.
  • Coordinate virtual, hybrid, and in-person meetings and events, including logistics, registration, catering, audiovisual support, and on-site operations.
  • Leverage AI and technology tools to improve administrative efficiency, workflow automation, reporting, scheduling, and document management.

Requirements

  • Six years of relevant experience.
  • Experience supporting senior executives or organizational leadership.
  • Experience processing financial documents, invoices, contracts, budgets, and expense reports.
  • Strong event planning and logistical coordination experience, including on-site event support.
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
  • Experience with project management platforms such as Asana, Microsoft Project, or similar systems.
  • Experience with financial management software and reporting tools.
  • Knowledge of CRM systems such as Salesforce.
  • Experience implementing workflow automation, AI-enabled productivity tools, or knowledge management systems such as Microsoft Copilot or Power Automate.
  • Bachelor's degree in Business Administration, Public Administration, Communications, Operations Management, or a related field, or equivalent combination of education and experience.

Benefits

  • Salary estimated in the mid $60,000s to low $70,000s, depending on experience, geo-location, budget, and comparable internal positions.
  • Comprehensive medical, dental, vision, and HRA coverage.
  • Retirement contributions.
  • Generous leave benefits.
  • Remote position.
  • Opportunity to work with AI-enabled tools and technology to improve processes and workflows.

Interested in this position?

Apply directly on the company website

Apply Now

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