Admin Executive Assistant

9 hours, 53 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage executive calendars, meetings, scheduling, communications, and follow-ups.
  • Coordinate communication among leadership, clients, operations teams, and vendors.
  • Track priorities, deadlines, and outstanding action items.
  • Maintain accurate, secure, searchable, and audit-ready documentation and records.
  • Review records for missing, inconsistent, or inaccurate information and correct discrepancies.
  • Support compliance-sensitive ITAD workflows, audit preparation, and compliance tracking.
  • Track client onboarding from initiation through completion and coordinate required documentation.
  • Monitor operational workflows and proactively follow up on outstanding items.
  • Maintain accurate client and operational information across systems.
  • Improve documentation organization, workflow processes, and internal systems where needed.

Requirements

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support professional.
  • Experience with Google Workspace, Slack, and CRM systems such as Salesforce.
  • Excellent written and verbal English communication skills.
  • Exceptional organization, attention to detail, and quality-control judgment.
  • Strong documentation and records-management skills.
  • Ability to manage multiple priorities independently and consistently follow through.
  • Ability to handle confidential and sensitive business information professionally.
  • Availability during U.S. business hours.
  • Experience in ITAD, compliance, technology, or operations-heavy environments preferred.
  • Experience supporting executives, preparing audits, managing compliance workflows, onboarding clients, or using Salesforce preferred.

Benefits

  • Fully remote work opportunity.
  • Direct exposure to leadership and ownership across operations and compliance.
  • Opportunity to improve workflows and internal systems.
  • Growth potential toward Operations Manager, Executive Operations Lead, Compliance Coordinator, or administrative operations leadership roles.
  • Work experience in an ITAD and compliance-focused environment.

Interested in this position?

Apply directly on the company website

Apply Now

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