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Executive Assistant

1 day ago
United States
Full-time
Senior
Executive Assistant
Operations
Confluence JIRA Salesforce
Apply Now
Xsolla

Xsolla

Xsolla is an international payment solution provider for online games, offering tools to launch, monetize, and scale games worldwide with local payment methods and fraud prevention.

Internet Software & Services
251-1K
Founded 2005
View All Jobs 86

Description

  • Serve as the primary point of contact between the SVP, GSIP Department Leadership Team, and internal/external stakeholders.
  • Manage complex, multi-timezone calendars and proactively resolve scheduling conflicts.
  • Plan and execute domestic and international travel end to end, including flights, hotels, ground transportation, visas, and itineraries.
  • Build travel dossiers and briefing materials to prepare executives for meetings and engagements.
  • Prepare meeting agendas, materials, presentations, and meeting minutes as needed.
  • Coordinate corporate events, board meetings, and strategic planning sessions.
  • Draft, edit, and proofread correspondence, reports, and other documents on behalf of leadership.
  • Communicate executive directives, decisions, and policies to stakeholders with clarity and discretion.
  • Manage expense reports, invoice processing, and administrative budgets in line with company policy.
  • Maintain shared team resources such as calendars, contact databases, filing systems, and documentation repositories.

Requirements

  • Bachelor's degree or equivalent work experience.
  • 5+ years of experience as an Executive Assistant with demonstrated depth and longevity.
  • Proven expertise in complex calendar management and multi-leg international travel coordination.
  • Exceptional written and verbal communication skills, including the ability to draft executive-level correspondence independently.
  • Proficiency with Google Workspace, Slack, Zoom, MS Office Suite, Salesforce, and expense management platforms.
  • Working knowledge of AI tools in a professional setting.
  • High level of professionalism, discretion, and judgment when handling sensitive and confidential information.
  • Ability to manage multiple priorities and stakeholders under tight deadlines.
  • Experience supporting C-level or SVP-level executives in gaming, technology, or entertainment is preferred.
  • Familiarity with Atlassian tools such as Jira and Confluence is preferred.
  • Advanced proficiency with AI platforms such as Claude, ChatGPT, or Gemini, including prompt engineering, workflow automation, and custom integrations is preferred.
  • Experience with international travel logistics, including visa coordination across multiple regions, is preferred.
  • Exposure to policy administration or operations support in a fast-paced environment is preferred.
  • Multilingual capabilities are preferred.

Benefits

  • $70,000 to $90,000 annual compensation, competitive and commensurate with experience and scope.
  • 100% company-paid medical, dental, and vision coverage.
  • Unlimited Flexible Time Off.
  • Personalized career roadmap for each employee.
  • Training and educational opportunities for professional development.
  • Remote work flexibility.
  • A supportive, inclusive culture focused on creativity, collaboration, and employee well-being.

Interested in this position?

Apply directly on the company website

Apply Now

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