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Admin Support Specialist (Assistant) - Remote | LATAM

1 hour, 17 minutes ago
Mexico, Argentina, Brazil, Colombia, Costa Rica, Panama
Full-time
Lead
Executive Assistant
Operations
CRM
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ScaleSource

ScaleSource

ScaleSource is a staffing and recruiting company that helps businesses grow their teams with high-performing remote professionals. They offer a cost-effective solution by handling the recruitment process and providing full-time remote team members at 7...

Professional Services
11-50
View All Jobs 7

Description

  • Manage and prioritize complex calendars across multiple time zones.
  • Prepare agendas, meeting notes, and follow-up actions for meetings.
  • Keep the executive organized, prepared, and focused on high-impact work.
  • Handle internal and external communication on behalf of the executive.
  • Follow up with team members, clients, and partners to ensure tasks are completed.
  • Track tasks, projects, and deadlines across teams.
  • Coordinate execution of initiatives and ensure nothing falls through the cracks.
  • Maintain and improve SOPs, workflows, and documentation.
  • Manage invoices, expenses, and basic bookkeeping support.
  • Organize files, documents, and internal systems.

Requirements

  • 3+ years supporting a C-level executive such as a CEO or founder.
  • 3+ years managing complex calendars, meetings, and scheduling across time zones.
  • 2+ years handling invoicing, expenses, or basic bookkeeping support.
  • 3+ years creating SOPs, documentation, or improving internal workflows.
  • 2+ years managing communication on behalf of an executive.
  • 3+ years coordinating teams, following up consistently, and ensuring deadlines are met.
  • Reliable computer and internet connection.
  • Ability to handle calls during your shift.
  • Comfortable using remote tools such as email, CRM, and internal platforms.
  • Availability to work Monday–Friday during U.S. business hours, with occasional flexibility as needed.

Benefits

  • Full-time, long-term remote position.
  • Remote work from anywhere internationally.
  • Monday–Friday schedule aligned with U.S. business hours.
  • Salary of $1,250 per month, increasing to $1,500 after 90 days.

Interested in this position?

Apply directly on the company website

Apply Now

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