Executive Assistant (PH)

3 hours, 3 minutes ago
Full-time
Mid Level
Operations
Assistantly

Assistantly

Assistantly is a 360º solution that helps businesses find, hire, manage, and support top talent from the Philippines and Latin America. They offer services in outsourcing, offshoring consulting, virtual assistants, marketing, social media management, s...

Professional Services
51-250
Founded 2020

Description

  • Manage executive inboxes, calendars, scheduling, and follow-ups.
  • Prepare documents, reports, and meeting notes to support decision-making.
  • Coordinate tasks, timelines, and daily priorities across multiple stakeholders.
  • Support light operations, project management, and reporting activities.
  • Conduct research to inform strategy and executive decisions.
  • Provide personal and administrative support as needed.
  • Maintain effective communication flow between clients and stakeholders.
  • Operate from established SOPs while identifying and implementing process improvements.

Requirements

  • 3+ years of executive assistant or operations experience.
  • Experience working in fast-paced, high-expectation environments.
  • Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination.
  • Strong experience with Google Workspace.
  • Proficiency with common project management tools such as Asana, ClickUp, Trello, Monday.com, Jira, Notion, or similar.
  • Proficiency with common AI tools such as ChatGPT, Claude, Gemini, Perplexity, Grammarly, or similar.
  • Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives.
  • Business-fluent written and verbal English.
  • Based in the Philippines.
  • Available to work during US hours.
  • Quiet home workspace suitable for remote work.
  • Headset and webcam for remote meetings.
  • Backup internet and/or backup power for remote work continuity.

Benefits

  • Competitive pay above market rates.
  • Paid holidays and PTO.
  • Part-time or full-time positions tailored to your availability.
  • Performance, tenure, and health & wellness bonuses.
  • Opportunities for professional development within the Assistantly community.
  • A vibrant and supportive community of professionals.

Interested in this position?

Apply directly on the company website

Apply Now

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