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Executive Assistant for Coaches / EOS / Consultants (remote from anywhere)

3 weeks, 2 days ago
Mexico, Colombia, Dominican Republic, South Africa, Philippines
Full-time
Senior
Executive Assistant
Customer and Technical Support
Asana ClickUp CRM HubSpot
Apply Now
ScaleSource

ScaleSource

ScaleSource is a staffing and recruiting company that helps businesses grow their teams with high-performing remote professionals. They offer a cost-effective solution by handling the recruitment process and providing full-time remote team members at 7...

Professional Services
11-50
View All Jobs 16

Description

  • Manage the founder’s inbox, calendar, meeting prep, follow-ups, and CRM updates.
  • Triage communications and determine what needs the founder’s attention.
  • Draft and send replies in the founder’s voice.
  • Keep meetings prepared and calendars protected ahead of time.
  • Support webinar, launch, and client onboarding administration end to end.
  • Track action items from meetings and planning sessions with owners and due dates.
  • Coordinate contractors and chase stalled deliverables to keep work on schedule.
  • Maintain client records, notes, and deliverable handoffs in organized systems.
  • Anticipate the founder’s next needs and escalate only what truly requires their input.

Requirements

  • 3+ years supporting a founder, coach, consultant, or agency owner.
  • Demonstrable inbox triage for 20+ meetings per week for at least one executive.
  • 3+ of these tools for 12+ months: Google Workspace, Zoom, Calendly, Slack, ClickUp/Asana, HubSpot, GoHighLevel, Kajabi.
  • 2+ launches, webinars, or events per month, or 30+ client follow-up tasks per week.
  • 12+ month tenure with the same founder or client, or 2+ founder references available.
  • Fluent written and spoken English at a professional level.
  • Ability to write convincingly in someone else’s voice.
  • Must pass a voice-matching writing exercise at 85%+.
  • Professional home office setup and reliable internet.
  • Available Monday–Friday, 9:00 AM–6:00 PM in PST, CST, or EST.
  • Willing to undergo the required training assessment as part of the recruitment process.
  • Experience supporting coaches, EOS Implementers, consultants, or agency owners specifically (preferred).
  • Experience with U.S.-based founders or U.S.-based companies (preferred).
  • Experience with EOS, Traction, or similar operating frameworks (preferred).
  • Experience running webinar or course-launch admin in Kajabi, GoHighLevel, or similar funnels (preferred).
  • Experience coordinating freelancers or contractors (preferred).
  • Experience handling confidential client and financial information (preferred).
  • Experience improving a process, not just following one (preferred).
  • Conversational Spanish (preferred).

Benefits

  • Remote work from anywhere.
  • Monday–Friday schedule, 9:00 AM–6:00 PM in PST, CST, or EST.
  • $1,250 USD/month for the first 90 days.
  • $1,500 USD/month after the first 90 days.
  • Better role matching with room to perform and grow.
  • Raises, long-term stability, and future opportunities for strong performers.
  • Direct exposure to U.S.-based founder-led businesses.
  • High ownership with less bureaucracy and more responsibility from day one.
  • Founder-level exposure to coaches, consultants, and EOS Implementers.

Interested in this position?

Apply directly on the company website

Apply Now

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