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Senior Executive Assistant &
Executive Operations Partner

20 hours, 35 minutes ago
Argentina, Brazil, Chile, Panama, Peru, Colombia, Costa Rica, Uruguay
Full-time
Senior
Executive Assistant
Operations
Apply Now
TurFresh

TurFresh

TurFresh offers turf cleaning services and artificial grass cleaning products with specialized enzymes to eliminate pet turf odor and rejuvenate synthetic turf.

Professional Services
11-50
Founded 2010
View All Jobs 37

Description

  • Own and continuously optimize the General Manager’s calendar around business priorities.
  • Prepare agendas, briefing materials, background context, open decisions, and next-step recommendations for meetings.
  • Capture decisions, owners, deadlines, and commitments from meetings and conversations.
  • Maintain a single reliable system for requests, delegated work, open questions, and leadership commitments across email, Teams, and meetings.
  • Track sent emails and open conversations for missing responses, unresolved items, and overdue follow-ups.
  • Coordinate priorities and follow-through across sales, marketing, operations, finance, and leadership.
  • Draft executive communications, summaries, briefings, and action lists.
  • Identify recurring scheduling, accountability, and workflow issues and recommend practical improvements.
  • Handle personnel, financial, operational, and strategic information with discretion.
  • Use Microsoft 365 and AI tools to improve productivity and automate repetitive workflows.

Requirements

  • 5 or more years of progressively responsible executive-support experience.
  • At least 3 years supporting a founder, CEO, President, General Manager, or similarly senior executive.
  • Experience beyond calendars and travel, including meeting preparation, leadership follow-through, project tracking, or executive-office operations.
  • Professional written and spoken English.
  • Strong proficiency with Outlook, Teams, and Microsoft 365.
  • Consistent availability during Pacific Time business hours.
  • A private, reliable workspace suitable for confidential executive conversations.
  • Strong judgment, discretion, organization, initiative, and follow-through.
  • Ability to work independently in a fast-moving company with changing priorities.
  • Residence in Rio de Janeiro with reliable availability for occasional in-person support is a strong advantage.
  • Residence elsewhere in Brazil with practical access to Rio de Janeiro is a strong advantage.
  • Experience supporting an entrepreneurial or founder-led company is preferred.
  • Experience in home services, field services, construction, multi-location services, or another operationally complex business is preferred.
  • Experience building or improving executive-office operating systems is preferred.
  • Background combining executive assistance with project management or business operations is preferred.
  • Experience working remotely with North American executives is preferred.
  • Practical experience using AI, workflow automation, CRM systems, dashboards, or project-management platforms is preferred.

Interested in this position?

Apply directly on the company website

Apply Now

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