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Executive Assistant - B086 (SR)

3 days, 18 hours ago
Latin America, Philippines
Full-time
Junior
Executive Assistant
Operations
CRM Salesforce
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Pearl

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Description

  • Manage the Managing Partner’s calendar, including consultations, meetings, personal commitments, logistics, and scheduling conflicts.
  • Triage the Managing Partner’s inbox and handle, delegate, or prioritize incoming requests.
  • Draft client follow-ups, document requests, cost breakdowns, status updates, internal communications, and firm announcements.
  • Collect intake and supporting case documents from clients and maintain timely follow-up.
  • Track case statuses, filing deadlines, and immigration status-expiration dates, escalating time-sensitive items.
  • Maintain accurate case and contact records in Salesforce.
  • Prepare meeting agendas, briefing materials, and minutes with decisions, owners, action items, and deadlines.
  • Pull and summarize pipeline, billing, and production data for partner reviews.
  • Research visa requirements, procedural questions, and filing logistics.
  • Coordinate with attorneys, paralegals, and administrative staff to keep matters moving.

Requirements

  • 2+ years of experience as an Executive Assistant or Personal Assistant supporting a partner, executive, or attorney.
  • Hands-on experience managing calendars and inboxes in Microsoft 365, including Outlook, Teams, and SharePoint.
  • Experience updating records and running reports in Salesforce or a comparable CRM.
  • Experience drafting client-facing correspondence on behalf of an executive.
  • Experience preparing meeting agendas, briefing materials, and action-oriented meeting minutes.
  • Experience scheduling and hosting meetings in Zoom and Microsoft Teams.
  • C1+ English proficiency (CEFR), written and spoken, for communication with US clients and attorneys.
  • Prior law firm experience, particularly in US immigration law (preferred).
  • Familiarity with US visa categories such as H-1B, L-1, O-1, and EB-5, including LCAs and supporting documents (preferred).
  • Experience with call-recording/transcription tools or legal document and case management systems (preferred).

Benefits

  • Competitive salary based on experience and skills.
  • Fully remote work from anywhere in LATAM or the Philippines.
  • Team incentives for maintaining CRM hygiene and on-time reporting.
  • Generous PTO in accordance with company policy.
  • HMO health coverage after three months for full-time Philippines-based employees.
  • Direct mentorship from international industry experts.
  • Learning and development resources for professional growth.
  • Global networking opportunities.

Interested in this position?

Apply directly on the company website

Apply Now

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