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Admin Executive Assistant

8 hours, 32 minutes ago
El Salvador
Full-time
Mid Level
Executive Assistant
Operations
Salesforce
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 85

Description

  • Manage executive calendars, meetings, scheduling, communications, and follow-up actions.
  • Coordinate administrative activities among leadership, clients, and internal teams.
  • Maintain complete, accurate, organized, and audit-ready compliance documentation.
  • Review records and documentation for missing, inconsistent, or incorrect information and follow up to resolve issues.
  • Track client onboarding from initiation through completion, including required documentation, dependencies, and outstanding tasks.
  • Proactively escalate onboarding blockers, missing information, scheduling conflicts, and operational risks.
  • Perform quality-control checks on names, dates, numbers, schedules, records, and process changes before execution.
  • Maintain accurate, searchable, up-to-date records in Google Workspace, Salesforce, and internal systems.
  • Apply consistent naming, storage, and documentation standards across operational workflows.
  • Protect confidential information and support efficient, reliable administrative operations.

Requirements

  • 3+ years of experience in an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support role.
  • Experience with Google Workspace, including Gmail, Google Drive, Docs, Sheets, and Calendar.
  • Experience using Slack.
  • Experience with Salesforce or a similar CRM system.
  • Exceptional attention to detail, accuracy, and ability to identify inconsistencies.
  • Strong written and verbal English communication skills.
  • Ability to manage multiple priorities, work independently, and proactively resolve problems.
  • Strong organization, follow-through, professionalism, discretion, and confidentiality.
  • Ability to work during U.S. business hours in a process-driven environment.
  • Experience in IT Asset Disposition (ITAD), compliance-heavy or regulated environments, audit preparation, executive support, client onboarding, workflow tracking, or multi-system records management (preferred).

Benefits

  • Fully remote, full-time work environment.
  • High-trust role with close collaboration with leadership.
  • Direct impact on operational accuracy, compliance, and client onboarding.
  • Exposure to structured ITAD and compliance workflows.
  • Opportunity to improve documentation and workflow consistency.
  • Career growth opportunities toward Operations Manager, Compliance Coordinator, or Executive Operations Lead.

Interested in this position?

Apply directly on the company website

Apply Now

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