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Senior Executive Assistant &
Executive Operations Partner

3 weeks, 2 days ago
Argentina, Brazil, Chile, Panama, Peru, Colombia, Costa Rica, Uruguay
Full-time
Senior
Executive Assistant
Operations
Apply Now
TurFresh

TurFresh

TurFresh offers turf cleaning services and artificial grass cleaning products with specialized enzymes to eliminate pet turf odor and rejuvenate synthetic turf.

Professional Services
11-50
Founded 2010
View All Jobs 42

Description

  • Own and continuously optimize the General Manager’s calendar based on business priorities.
  • Review upcoming days and weeks for conflicts, deadlines, preparation needs, missing meetings, and unresolved commitments.
  • Prepare concise agendas, background materials, open decisions, and recommended next steps for meetings.
  • Capture decisions, owners, deadlines, and commitments from meetings.
  • Maintain a trusted system for requests, delegated items, promised responses, open questions, and leadership commitments across email, Teams, meetings, and conversations.
  • Review sent emails and open conversations for missing responses or conclusions and resurface them before they are forgotten.
  • Follow up on important items until they are completed, deferred, canceled, or otherwise closed.
  • Coordinate priorities and follow-through across sales, marketing, operations, finance, and leadership.
  • Draft executive communications, summaries, briefings, and action lists.
  • Identify recurring scheduling, accountability, and workflow problems and recommend practical solutions.
  • Handle personnel, financial, operational, and strategic information with exceptional discretion.
  • Use Microsoft 365 and AI tools responsibly to improve executive productivity and automate repetitive workflows.

Requirements

  • Five or more years of progressively responsible executive-support experience.
  • At least three years directly supporting a founder, CEO, President, General Manager, or similarly senior executive.
  • Experience beyond calendars and travel, including meeting preparation, leadership follow-through, project tracking, or executive-office operations.
  • Professional written and spoken English.
  • Strong proficiency with Outlook, Teams, and Microsoft 365.
  • Consistent availability during Pacific Time business hours.
  • A private, reliable workspace appropriate for confidential executive conversations.
  • Strong judgment, discretion, organization, initiative, and follow-through.
  • Ability to work independently in a fast-moving company with changing priorities.
  • Residence in Rio de Janeiro with reliable availability for occasional in-person support is a strong advantage.
  • Residence elsewhere in Brazil with practical access to Rio de Janeiro is a strong advantage.
  • Experience supporting an entrepreneurial or founder-led company is a strong advantage.
  • Experience in home services, field services, construction, multi-location services, or another operationally complex business is a strong advantage.
  • Experience building or improving executive-office operating systems is a strong advantage.
  • Background combining executive assistance with project management or business operations is a strong advantage.
  • Experience working remotely with North American executives is a strong advantage.
  • Practical experience using AI, workflow automation, CRM systems, dashboards, or project-management platforms is a strong advantage.

Interested in this position?

Apply directly on the company website

Apply Now

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