Senior Executive Assistant &
Executive Operations Partner

3 days, 20 hours ago
TurFresh

TurFresh

TurFresh offers turf cleaning services and artificial grass cleaning products with specialized enzymes to eliminate pet turf odor and rejuvenate synthetic turf.

Professional Services
11-50
Founded 2010

Description

  • Own and continuously optimize the General Manager’s calendar around business priorities.
  • Review upcoming schedules for conflicts, deadlines, preparation needs, missing meetings, and unresolved commitments.
  • Prepare meeting agendas, background materials, open decisions, and recommended next steps.
  • Capture meeting decisions, owners, deadlines, and commitments.
  • Maintain a trusted system for requests, delegated work, promised responses, open questions, and leadership commitments.
  • Monitor emails and conversations for unanswered items, resurface them, and drive follow-through to closure.
  • Coordinate priorities and execution across sales, marketing, operations, finance, and leadership.
  • Draft executive communications, summaries, briefings, and action lists.
  • Identify recurring scheduling, accountability, and workflow issues and recommend practical improvements.
  • Handle sensitive personnel, financial, operational, and strategic information with discretion.

Requirements

  • 5+ years of progressively responsible executive-support experience.
  • 3+ years directly supporting a founder, CEO, President, General Manager, or similarly senior executive.
  • Experience with meeting preparation, leadership follow-through, project tracking, or executive-office operations beyond calendar and travel management.
  • Professional written and spoken English.
  • Strong proficiency with Outlook, Teams, and Microsoft 365.
  • Availability during Pacific Time business hours.
  • A private, reliable workspace suitable for confidential executive conversations.
  • Strong judgment, discretion, organization, initiative, and follow-through in a fast-moving environment.
  • Residence in Rio de Janeiro or practical access to Rio de Janeiro for occasional in-person support (preferred).
  • Experience supporting founder-led or operationally complex businesses, working with North American executives, or using AI, automation, CRM, dashboards, or project-management platforms (preferred).

Interested in this position?

Apply directly on the company website

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