Executive Assistant – Psychology Practice

1 day, 5 hours ago
Full-time
Mid Level
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Manage the psychologist’s calendar, appointments, and daily schedule.
  • Coordinate meetings, treatment-related arrangements, retreats, and other commitments.
  • Communicate with patients, healthcare professionals, and external service providers by phone and email.
  • Screen and prioritize incoming communications, escalating urgent matters appropriately.
  • Draft, review, and summarize emails and other correspondence.
  • Coordinate personal, medical, and wellness appointments.
  • Track follow-ups, reminders, and outstanding tasks.
  • Improve scheduling workflows and identify automation opportunities to reduce administrative work.
  • Provide general executive and administrative support.
  • Handle sensitive patient and practice information with exceptional discretion.

Requirements

  • Proven experience as an Executive Assistant, ideally supporting a senior professional, healthcare practitioner, or business owner.
  • Excellent calendar management, scheduling, and organizational skills.
  • Strong written and verbal English communication skills.
  • Experience managing busy schedules and changing priorities.
  • Sound judgment and ability to identify matters requiring immediate escalation.
  • Exceptional discretion and understanding of confidentiality, particularly when supporting high-profile clients.
  • Strong computer skills, including Google Workspace and other productivity tools.
  • HIPAA certification or willingness to complete certification before starting.
  • Full-time availability during US Eastern Time hours.
  • Experience supporting healthcare professionals, healthcare administration, AI tools, calendar automation, workflow optimization, or multiple external providers is preferred.

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No activity tracker.

Interested in this position?

Apply directly on the company website

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