Executive Assistant

5 hours, 13 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage the CEO’s inbox, calendar, meetings, appointments, and scheduling priorities.
  • Draft executive correspondence and prepare agendas, meeting materials, and follow-up actions.
  • Review project opportunities and prepare accurate proposals using internal quoting software.
  • Maintain CRM records, update opportunities and deal stages, and generate sales pipeline reports.
  • Prepare presentations, reports, spreadsheets, and other business documents.
  • Coordinate follow-ups, organize documentation, and support operational projects.
  • Identify and implement administrative workflow improvements.
  • Use AI tools such as ChatGPT and Copilot to streamline repetitive work.

Requirements

  • Previous experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, or in a similar role.
  • Fluent written and spoken English.
  • Experience managing executive calendars and scheduling.
  • Experience with CRM platforms such as HubSpot, Salesforce, Zoho, or similar systems.
  • Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
  • Comfort using AI productivity tools such as ChatGPT, Copilot, or similar platforms.
  • Strong organizational, communication, and professional email-writing skills.
  • Ability to learn new software and business processes quickly and work independently.
  • Availability during U.S. Central Time business hours.
  • Preferred: experience in B2B sales, proposal preparation, CRM reporting, project coordination, or process improvement.
  • Preferred: experience in commercial furniture, interior design, architecture, construction, or commercial real estate.

Benefits

  • Full-time, fully remote position.
  • Work aligned with U.S. Central Time business hours.
  • High-trust partnership with the CEO and broad ownership across operations.
  • Opportunities to use AI and modern productivity tools.
  • Long-term growth opportunities toward Senior Executive Assistant, Executive Operations Manager, Chief of Staff, or Operations Manager.

Interested in this position?

Apply directly on the company website

Apply Now

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