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Executive Assistant – Global Health & Genomic Data

1 day, 4 hours ago
Philippines, South Africa
Part-time
Mid Level
Executive Assistant
Operations
Notion
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 132

Description

  • Manage calendars, meetings, correspondence, and follow-ups for the founders.
  • Coordinate meetings with senior and international stakeholders and track outstanding commitments.
  • Prepare and organize documents for meetings, advisors, accountants, tax professionals, and lawyers.
  • Research and coordinate international suppliers, venues, services, travel, and events.
  • Support the founders with time-sensitive personal and professional administrative tasks.
  • Maintain accurate company documentation and information in Notion.
  • Organize company expenses and prepare data for weekly and monthly financial reviews.
  • Handle sensitive business, legal, scientific, and personal information securely and confidentially.
  • Monitor incoming requests, prioritize urgent matters, and respond or escalate appropriately.

Requirements

  • Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator, or in a similar role.
  • Excellent written English and professional email communication skills.
  • Strong organizational, time-management, document-management, and attention-to-detail skills.
  • Experience managing calendars, meetings, correspondence, and follow-ups.
  • Experience using Notion and comfort using Slack.
  • Ability to prioritize time-sensitive tasks and work independently with minimal supervision.
  • Strong judgment, discretion, common sense, responsiveness, persistence, and resourcefulness.
  • Ability to handle confidential information and follow data-security procedures.
  • Familiarity with Claude, ChatGPT, or similar AI tools is preferred.
  • Ability to use AI effectively for research and deliver polished results is preferred.

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No employee activity tracker.

Interested in this position?

Apply directly on the company website

Apply Now

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