Executive Assistant

4 hours, 46 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage the CEO’s inbox, prioritize communications, and draft professional correspondence.
  • Coordinate calendars, meetings, appointments, and scheduling priorities across stakeholders.
  • Prepare meeting agendas, materials, and follow-up action items.
  • Review project opportunities and prepare ancillary product proposals using internal quoting software.
  • Support proposal documentation, sales follow-up, and client-facing administrative tasks.
  • Maintain accurate CRM records, update deal stages and activities, and generate pipeline reports.
  • Prepare presentations, reports, spreadsheets, and business documents.
  • Organize documentation, maintain filing systems, and support daily operations and special projects.
  • Identify workflow inefficiencies and implement process improvements to increase efficiency.
  • Use AI productivity tools to streamline repetitive administrative work.

Requirements

  • Previous experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, or in a similar executive support role.
  • Fluent written and spoken English.
  • Experience using CRM platforms such as HubSpot, Salesforce, Zoho, or similar systems.
  • Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
  • Experience managing executive calendars and scheduling.
  • Comfortable using AI productivity tools such as ChatGPT, Copilot, or similar platforms.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to quickly learn new software and business processes.
  • Professional email writing and communication skills.
  • Availability during U.S. Central Time business hours.
  • Experience supporting executives in a B2B sales environment (preferred).
  • Experience preparing quotes, proposals, estimates, and sales documentation (preferred).
  • Industry experience in commercial furniture, interior design, architecture, construction, or commercial real estate (preferred).
  • Experience generating CRM and sales pipeline reports (preferred).
  • Project coordination or client relationship management experience (preferred).
  • Experience improving administrative processes and workflows (preferred).

Benefits

  • Full-time remote position.
  • Work during U.S. Central Time business hours.
  • High-trust partnership with the CEO.
  • Significant ownership across executive support and business operations.
  • Opportunity to improve systems using AI and modern productivity tools.
  • Exposure to sales operations, CRM management, and business process improvement.
  • Fully remote role with long-term growth opportunities.
  • Career progression potential into Senior Executive Assistant, Executive Operations Manager, Chief of Staff, or Operations Manager.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Sr. Program Associate

ZERO TO THREE 251-1K Diversified Consumer Services

ZERO TO THREE is hiring a remote Sr. Program Associate, Operations and Executive Support to provide administrative, operational, financial, meeting, and communications support for the Policy Center leadership team and Chief Policy Officer.

Asana Salesforce
1 day, 4 hours ago

Executive Assistant GTM Operations

Civitech 11-50 Internet Software & Services

Civitech is hiring an Operations professional to support the COO and Go-to-Market team by improving executive coordination, meeting discipline, and operating rhythms in a remote-first public benefit company focused on civic participation.

Asana
1 day, 4 hours ago

AI Training - Executive Assistant - Seattle, US

Prolific 51-250 Professional Services

Prolific is seeking Executive Assistants to join its Expert Network and help train and evaluate AI models using their administrative expertise.

Notion
2 days, 4 hours ago

Executive Assistant / Virtual Assistant

Virtue Staffing Professional Services

VirtueStaff is seeking an Executive Assistant to support a business owner by managing client communication, operations, and administrative workflows in a fast-paced environment.

Asana CRM
2 days, 4 hours ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers