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Executive Assistant GTM Operations

1 hour, 34 minutes ago
United States
Full-time
Senior
Executive Assistant
Project and Program Management
Asana
Apply Now
Civitech

Civitech

Civitech is a company dedicated to powering a more equitable democracy by providing affordable and accessible civic tools to leaders at all levels. They specialize in developing technology infrastructure for political candidates, social causes, and loc...

Internet Software & Services
11-50
Founded 2019
View All Jobs 8

Description

  • Manage the COO’s calendar, inbox, and daily priorities to protect executive focus and keep follow-ups moving.
  • Coordinate scheduling, meeting preparation, follow-ups, and other administrative needs for the COO.
  • Monitor internal Slack conversations for unresolved questions, decisions, or issues and route them to the right owner.
  • Prepare and coordinate recurring GTM and company leadership meetings, including agendas, materials, attendance, and action items.
  • Apply and reinforce effective meeting practices across supported operating rhythms.
  • Identify overlapping or duplicative meetings and recommend consolidation, elimination, or redirection of work.
  • Capture decisions, action items, owners, and follow-ups in the appropriate channels and systems.
  • Identify recurring friction and communication gaps and partner with GTM leaders to improve operating rhythms.
  • Support senior leadership forums and help keep information and unresolved work moving toward resolution.

Requirements

  • 3–9 years of relevant experience supporting an executive, senior leadership team, or complex cross-functional organization.
  • Ability to independently manage and prioritize a high-volume workload with minimal supervision.
  • Strong judgment on when to resolve issues independently, escalate blockers, or involve the right owner.
  • Excellent written and verbal communication skills, including documentation of processes, decisions, and work in progress.
  • Confidence working with senior leaders and respectfully pushing back or asking clarifying questions.
  • Proactive mindset with the ability to spot inefficiencies and take initiative to address them.
  • Strong interpersonal skills and the ability to build trust across teams while enforcing structure diplomatically.
  • High discretion when handling sensitive executive communications and confidential information.
  • Comfort working in a fast-paced, remote environment where priorities change quickly.
  • Strong systems thinking and an instinct for simplifying work rather than adding bureaucracy.
  • Experience improving meeting practices, team operating rhythms, or cross-functional workflows (preferred).
  • Experience working in a remote-first organization (preferred).
  • Familiarity with Google Workspace, Slack, and Asana or similar tools (preferred).
  • Independent U.S. work authorization required; no visa sponsorship available.

Benefits

  • Medical, vision, and dental insurance.
  • 401(k) plan.
  • Employee stock options.
  • Employer-paid life insurance.
  • Short- and long-term disability insurance.
  • Flexible time off and paid company holidays.
  • Flexible spending account.
  • Parental leave.
  • Flexible schedules.
  • Professional development stipend.
  • Monthly office upkeep stipend.

Interested in this position?

Apply directly on the company website

Apply Now

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