Executive Assistant

3 days, 9 hours ago
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage the executive’s email and messaging channels, triage communications, and draft responses on their behalf.
  • Maintain the executive’s calendar, coordinate meetings, resolve scheduling conflicts, and prepare for appointments.
  • Turn high-level plans into actionable tasks, track deadlines, and follow up on outstanding work across projects.
  • Track leads, contacts, sales activities, and CRM workflows; coordinate follow-ups with prospects.
  • Assist with expense tracking, invoice management, recordkeeping, and basic bookkeeping coordination.
  • Manage the executive’s social media presence, schedule posts, monitor engagement, and maintain a professional voice.
  • Keep the executive informed of priorities, progress, deadlines, and unresolved items.
  • Handle confidential communications and financial information with discretion.

Requirements

  • 5+ years of experience in an Executive Assistant, Operations, or Chief-of-Staff-adjacent role supporting a senior leader.
  • Ability to manage high-volume email and messaging accurately, promptly, and with sound judgment.
  • Strong written English communication skills.
  • Experience with sales coordination, CRM tools, pipeline tracking, or client follow-up workflows.
  • Hands-on experience with expense management, invoicing, or bookkeeping support.
  • Experience managing social media accounts for an individual or brand.
  • Excellent organization, follow-up, and time-management skills.
  • Strong attention to detail, professional judgment, and discretion with confidential information.
  • Ability to work full-time remotely during U.S. business hours.
  • Ability to manage multiple priorities proactively with minimal direction.

Interested in this position?

Apply directly on the company website

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