RemoteLeaf Logo
Log in Sign up

Executive Assistant

15 hours, 52 minutes ago
Mexico, Brazil, Colombia, Costa Rica
Full-time
Mid Level
Executive Assistant
Operations
Salesforce
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 633

Description

  • Manage and organize executive email inboxes in Microsoft Outlook, including prioritizing messages, flagging urgent items, and drafting responses.
  • Own executive calendars across multiple time zones and coordinate scheduling to prevent conflicts and protect executive time.
  • Schedule and organize Zoom and Microsoft Teams meetings, including invitations and meeting logistics.
  • Provide phone-based executive support during U.S. Central business hours by receiving instructions, capturing notes, and converting them into actionable tasks.
  • Coordinate domestic and international travel arrangements.
  • Prepare meeting agendas, presentations, reports, and supporting documentation.
  • Take meeting notes, track follow-up action items, and monitor outstanding tasks to completion.
  • Maintain organized digital files, records, documentation, and Salesforce CRM updates.
  • Serve as a professional communication bridge between executives, clients, vendors, and internal teams.
  • Support research, special projects, vendor communications, and broader administrative workflows as needed.

Requirements

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar executive support role.
  • Proven experience managing executive calendars and high-volume email inboxes.
  • Exceptional written and verbal English communication skills.
  • Strong organizational and multitasking abilities.
  • Ability to manage confidential information with complete professionalism and discretion.
  • Fast and accurate typing skills for documenting phone-based instructions.
  • Experience coordinating meetings across multiple time zones.
  • Comfortable communicating directly with clients and external stakeholders.
  • Ability to work independently in a remote environment.
  • Availability during U.S. Central Time business hours (9:00 AM–5:00 PM CST).
  • Reliable internet connection and a professional home office setup.
  • Microsoft Outlook experience.
  • Microsoft Office 365 experience, including Word, Excel, and PowerPoint.
  • Microsoft Teams experience.
  • Zoom experience.
  • Salesforce CRM experience.

Benefits

  • Full-time remote position.
  • Work aligned to U.S. business hours.
  • Final application step uses a self-recorded Spark Hire intro video, reducing repeated screening calls.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Appian

Executive Assistant

Appian 1K-5K Internet Software & Services

Appian is hiring an Executive Assistant to support senior sales leadership in EMEA and help manage executive priorities, customer-facing experiences, and high-stakes operational coordination in a fast-paced environment.

United Kingdom Full-time Senior Executive Assistant
$41k-$123k
Salesforce
15 hours, 22 minutes ago
Virtual Assistance Services

Property Team Coordinator

Virtual Assistance Services 11-50 Professional Services

Property Team Coordinator for a large Australian retail business, providing operational, reporting, and executive support to help manage a nationwide property portfolio.

Philippines Australia Full-time Junior Executive Assistant Operations Specialist
15 hours, 52 minutes ago
F

Remote Executive Assistant / Business Operations Support (LATAM)

FreedUp 11-50 Staffing and Recruiting

FreedUp is hiring a full-time, remote Executive Assistant / Operations Support Specialist to support the founder of a growing corporate gifting business with calendar, inbox, sales, order, and operations coordination.

Mexico Colombia Brazil Full-time Mid Level Executive Assistant Operations Specialist
$1k-$2k
CRM HubSpot Monday.com Notion Salesforce Zoho CRM
15 hours, 52 minutes ago
Assistantly

Chief of Staff

Assistantly 51-250 Professional Services

Assistantly is hiring a Chief of Staff to serve as a strategic partner to the CEO, driving executive operations, cross-functional coordination, and high-priority execution across the business.

Colombia Honduras Panama Argentina Brazil Full-time Lead Executive Assistant
Asana ClickUp Notion
15 hours, 52 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers