Chief of Staff

15 hours, 54 minutes ago
Assistantly

Assistantly

Assistantly is a 360º solution that helps businesses find, hire, manage, and support top talent from the Philippines and Latin America. They offer services in outsourcing, offshoring consulting, virtual assistants, marketing, social media management, s...

Professional Services
51-250
Founded 2020

Description

  • Own and optimize executive workflows, including inbox, calendar, and task management systems.
  • Design and enforce operating cadences, delegation frameworks, and communication protocols across teams and entities.
  • Provide full-access executive support by triaging communications, managing priorities, and routing decisions appropriately.
  • Coordinate complex travel logistics and events across shifting schedules and multiple parties.
  • Serve as the central coordination point across multiple business entities to align priorities and track deliverables.
  • Lead project management for strategic initiatives such as estate planning, acquisitions, and operational improvements.
  • Identify operational bottlenecks and implement solutions proactively without requiring direction.
  • Prepare reports, summaries, and executive updates to support fast decision-making.
  • Maintain strict confidentiality and secure access across sensitive accounts and information.

Requirements

  • 5+ years of experience supporting a CEO, founder, or executive in a Chief of Staff or high-level Executive Assistant capacity.
  • Proven experience building systems, workflows, and operational structures in fast-paced or high-growth environments.
  • Exceptional organizational, prioritization, and decision-making skills with the ability to operate independently.
  • Strong communication skills with experience managing stakeholders and driving alignment across teams.
  • Experience managing complex travel logistics, executive communications, and cross-functional projects.
  • High level of discretion and experience handling sensitive information and executive-level access.
  • Comfortable working across multiple time zones and shifting priorities.
  • Experience supporting founders with multiple entities, acquisitions, or scaling operations (preferred).
  • Experience using Google Workspace, Slack, Zoom, LastPass, 1Password, and scheduling tools such as Google Calendar.
  • Experience with project management tools such as Notion, ClickUp, or Asana is a plus.

Benefits

  • Competitive salary.
  • Paid US holidays.
  • Paid wellness days.
  • Health and wellness allowance.
  • Monthly profit sharing.
  • Sales, AI, and Operations upskilling.
  • Dedicated Success Manager and long-term placement support.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Executive Assistant

Appian 1K-5K Internet Software & Services

Appian is hiring an Executive Assistant to support senior sales leadership in EMEA and help manage executive priorities, customer-facing experiences, and high-stakes operational coordination in a fast-paced environment.

Salesforce
15 hours, 24 minutes ago

Executive Assistant

Pavago IT Services

Pavago is hiring a remote Executive Assistant to support a Principal managing business, investment, and personal priorities by keeping communications, scheduling, coordination, and follow-through running smoothly.

Asana ClickUp Notion
15 hours, 24 minutes ago

Property Team Coordinator

Virtual Assistance Services 11-50 Professional Services

Property Team Coordinator for a large Australian retail business, providing operational, reporting, and executive support to help manage a nationwide property portfolio.

15 hours, 54 minutes ago

Remote Executive Assistant / Business Operations Support (LATAM)

FreedUp 11-50 Staffing and Recruiting

FreedUp is hiring a full-time, remote Executive Assistant / Operations Support Specialist to support the founder of a growing corporate gifting business with calendar, inbox, sales, order, and operations coordination.

CRM HubSpot Monday.com Notion Salesforce Zoho CRM
15 hours, 54 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers