Admin Executive Assistant

8 hours, 59 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage executive calendars, meetings, agendas, notes, and follow-up actions.
  • Coordinate communications among leadership, clients, vendors, internal teams, and compliance stakeholders.
  • Maintain accurate, complete, secure, and audit-ready operational documentation.
  • Support compliance-sensitive ITAD workflows and audit preparation.
  • Track client onboarding, operational tasks, documentation updates, and workflow milestones.
  • Review records for inconsistencies in dates, names, schedules, documentation, and data entry.
  • Validate information before execution and identify process gaps or operational risks.
  • Maintain organized, searchable, and consistent systems across Google Workspace, Slack, CRM, and operational tracking platforms.
  • Improve filing structures, documentation practices, and workflows to increase operational efficiency.
  • Support leadership priorities by ensuring deadlines, tasks, and follow-ups are completed on time.

Requirements

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Support specialist, or in Executive Operations.
  • Strong experience with Google Workspace, Slack, and CRM platforms such as Salesforce or similar.
  • Excellent written and verbal English communication skills.
  • Exceptional attention to detail, organization, follow-through, and problem-solving abilities.
  • Ability to work independently with minimal supervision and manage multiple priorities.
  • High level of professionalism, discretion, confidentiality, and operational judgment.
  • Experience supporting founders, executives, or leadership teams preferred.
  • Experience in ITAD, compliance-heavy industries, or operations-focused organizations preferred.
  • Familiarity with audit preparation, compliance workflows, client onboarding, and operational tracking systems preferred.
  • Availability to work full-time during U.S. business hours.

Benefits

  • Fully remote work environment.
  • Long-term career growth and advancement opportunities.
  • High-visibility role with direct impact on operations, compliance, and efficiency.
  • Potential advancement into Operations Manager, Executive Operations Lead, Compliance Coordinator, Chief of Staff, or administrative operations leadership roles.

Interested in this position?

Apply directly on the company website

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