Executive Operations Assistant (Full-Time/ Shared Support Across Two Executives)

3 weeks, 5 days ago
Full-time
Junior
Operations

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Prepare structured notes and research for sales calls.
  • Manage lead emails, follow-ups, templates, recording links, routing forms, and Calendly links.
  • Maintain the CEO’s inbox and calendar, resolving or flagging outstanding items.
  • Own Todoist task management, track completion, and provide weekly efficiency summaries.
  • Serve as the first point of contact for community members, answering questions and escalating issues.
  • Monitor the AI-powered Career Compass research tool several times per week.
  • Troubleshoot basic client-reported technical issues and make small changes in no-code tools.
  • Provide regular updates on completed work, open loops, and priorities.
  • Document recurring workflows and standard operating procedures for future automation.
  • Communicate through Slack or text daily, attend weekly check-ins, and provide end-of-day digests.

Requirements

  • 2+ years of experience as an Executive Assistant, Community Manager, or similar generalist support role.
  • Excellent written and verbal communication skills, including direct client and community communication.
  • Comfort with digital tools such as Todoist, Gmail, LinkedIn, Calendly, Claude, Loom, and Lovable.
  • Strong initiative and judgment when deciding what to handle, delegate, or escalate.
  • Experience tracking and reporting time spent across tasks.
  • Ability to work proactively, reactively, and independently with minimal oversight.
  • Community management or moderation experience preferred.
  • Interest or basic experience in AI-assisted workflows and automations preferred.
  • Reliable high-speed internet and a modern home-office setup.

Benefits

  • Fully remote work with the ability to work internationally.
  • Monthly compensation of $1,000–$1,700 based on experience and hours.
  • Potential performance bonuses.
  • Paid time off.
  • HMO coverage after three months.
  • Supportive, collaborative team environment.
  • Learning and development opportunities.

Interested in this position?

Apply directly on the company website

Apply Now

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