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Executive Assistant

3 weeks, 6 days ago
South Africa
Contract
Senior
Executive Assistant
Operations
ClickUp
Apply Now
Reworks Solutions

Reworks Solutions

ReWorks Solutions provides rigorously vetted, native English-speaking remote professionals backed by white-glove management and proactive support.

Internet Software & Services
View All Jobs 39

Description

  • Manage email triage, calendars, appointments, scheduling, meetings, reservations, and administrative arrangements.
  • Handle personal administration, including forms, bills, payments, reminders, deadlines, and personal emails.
  • Prioritize competing requests, anticipate requirements, and follow through on outstanding tasks.
  • Pull daily statistics from medical systems across multiple healthcare facilities.
  • Monitor hospitalisations, admissions, patient numbers, laboratory results, staff compliance, and hospital transfers.
  • Prepare and distribute accurate daily facility briefings and operational updates.
  • Identify missing information, follow up with relevant stakeholders, and escalate issues with recommendations.
  • Liaise with facility staff regarding compliance, outstanding information, and required actions.
  • Communicate professionally through WhatsApp, email, telephone, and video while managing sensitive situations.
  • Build collaborative stakeholder relationships and influence action without direct authority.

Requirements

  • Significant experience as an Executive Assistant, preferably with personal assistance responsibilities.
  • Strong administrative, organizational, operational, and multitasking skills.
  • Experience working with data and preparing accurate daily reports.
  • Excellent attention to detail, follow-through, accountability, and deadline management.
  • Emotionally intelligent, collaborative, relationship-focused, and diplomatically persistent communication style.
  • Proactive, solution-oriented, and able to provide recommendations rather than only identify problems.
  • Ability to adapt quickly as priorities shift across multiple facilities.
  • Trustworthiness, sound judgment, and experience handling confidential or sensitive information.
  • Strong written and verbal communication skills.
  • Comfort using WhatsApp, email, telephone, video, ClickUp or similar task-management platforms, and new computer systems.

Benefits

  • Full-time remote work arrangement.
  • Salary paid in South African Rand (ZAR).
  • Independent contractor terms, including written details on hours, pay, and contract conditions.
  • Interview preparation and support throughout the recruitment process.

Interested in this position?

Apply directly on the company website

Apply Now

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