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Admin Executive Assistant

1 hour, 45 minutes ago
Peru
Full-time
Mid Level
Executive Assistant
Customer and Technical Support
CRM Salesforce
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 373

Description

  • Manage executive calendars, meetings, scheduling, and follow-up across multiple stakeholders.
  • Coordinate communication between leadership, clients, vendors, and internal teams.
  • Prepare meeting agendas, notes, and action items.
  • Maintain organized, audit-ready documentation across operational systems.
  • Support compliance-sensitive workflows and assist with audit preparation and compliance documentation.
  • Track client onboarding progress, internal tasks, documentation updates, and workflow milestones.
  • Review records for inconsistencies in dates, names, scheduling, documentation, and data entry.
  • Validate information before execution to reduce operational and compliance risk.
  • Maintain clean, searchable, and consistent operational systems and records.
  • Identify process gaps and recommend improvements to workflows and filing structures.

Requirements

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Support, or in Executive Operations.
  • Strong experience with Google Workspace, Slack, and CRM platforms such as Salesforce or similar.
  • Excellent written and verbal English communication skills.
  • Exceptional attention to detail and organizational skills.
  • Ability to work independently with minimal supervision.
  • Strong problem-solving abilities and operational judgment.
  • High level of professionalism, discretion, and confidentiality.
  • Experience in ITAD, compliance-heavy industries, or operations-focused organizations is preferred.
  • Experience supporting founders, executives, or leadership teams is preferred.
  • Familiarity with audit preparation, compliance workflows, client onboarding, and operational tracking systems is preferred.

Benefits

  • Fully remote role with U.S. business hours.
  • High-visibility position supporting leadership and business operations.
  • Direct impact on operational quality, compliance, and organizational efficiency.
  • Opportunity to improve systems and processes across the business.
  • Long-term career growth.
  • Clear advancement opportunities into Operations Manager, Executive Operations Lead, Compliance Coordinator, Chief of Staff, or Administrative Operations Leadership.

Interested in this position?

Apply directly on the company website

Apply Now

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