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Remote Executive Operation Assistant - CEO Support

1 day, 10 hours ago
Mexico, Brazil, Colombia
Full-time
Mid Level
Executive Assistant
Project and Program Management
Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 29

Description

  • Manage and optimize the CEO’s professional and personal calendars and inbox, including scheduling meetings and flagging priorities.
  • Coordinate flights, hotels, itineraries, site visits, meetings, and personal travel end to end.
  • Document, maintain, and improve workflows and SOPs in Notion or similar tools.
  • Provide administrative coordination for lease negotiations and legal matters, including document preparation, scheduling, and follow-ups.
  • Schedule and organize interviews for leadership-level hires.
  • Assist with light personal and family scheduling to protect the CEO’s personal time.
  • Coordinate communication between the CEO, internal teams, landlords, legal counsel, partners, and other external contacts.
  • Lead weekly check-ins, provide structured updates on priorities and deadlines, and incorporate feedback into SOPs.
  • Use Slack, Google Workspace, Notion, and task-management tools to maintain clear communication and accountability.

Requirements

  • 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
  • Excellent written and verbal communication skills.
  • Proficiency with Slack, Notion, Google Workspace, and task-management platforms such as Todoist.
  • Strong organizational, prioritization, and follow-through abilities.
  • Ability to handle sensitive information, including legal and lease-related matters, with discretion.
  • Proactive, self-directed, and comfortable working in an evolving environment.
  • Experience managing both business and personal responsibilities for a founder or executive preferred.
  • Experience creating and maintaining SOPs preferred.
  • Reliable high-speed internet and a modern home-office setup.
  • Availability for daily Slack communication, weekly Zoom check-ins, and email summaries.

Benefits

  • Fully remote work from anywhere.
  • Monthly salary of $800–$1,600, based on experience.
  • Potential performance bonuses.
  • Paid time off (PTO).
  • HMO coverage after three months.
  • Learning and development opportunities.
  • International experience and a supportive, collaborative team environment.

Interested in this position?

Apply directly on the company website

Apply Now

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