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Resource Planning & Capacity Lead

15 hours, 17 minutes ago
United Kingdom
Full-time
Senior
Operations Manager
Project and Program Management
CRM HubSpot JIRA Monday.com Salesforce Snowflake
Apply Now
Massive Rocket

Massive Rocket

Massive Rocket is a Global Braze & Snowflake Agency that helps companies use data to understand their customers, automate communications, and generate predictable growth. They specialize in building beautiful digital experiences and increasing customer...

Media
51-250
Founded 2018
View All Jobs 14

Description

  • Own the end-to-end resource planning process across active projects, upcoming work, renewals, and the sales pipeline.
  • Maintain a real-time view of resource availability, utilisation, capability, allocation, and future capacity.
  • Partner with Growth, PMO, Delivery, Finance, and Operations teams to align demand with delivery capacity.
  • Identify and proactively manage over-allocation, under-utilisation, skills gaps, delivery bottlenecks, and capacity constraints.
  • Translate commercial forecasts into hiring, contractor, and workforce planning requirements.
  • Support revenue forecasting, margin management, and project profitability through better resource allocation and billable utilisation.
  • Establish governance, reporting, and operating cadences for resource planning and decision-making.
  • Lead regular resource planning meetings and drive accountability, action tracking, and cross-functional alignment.
  • Produce dashboards and executive reporting on utilisation, capacity, demand forecasting, hiring needs, and commercial risk.
  • Continuously improve resource planning processes, tooling, reporting, and operational workflows.

Requirements

  • 5+ years of experience in Resource Planning, Capacity Planning, PMO, Delivery Operations, Workforce Planning, or Professional Services Operations.
  • Strong understanding of project-based delivery environments within consultancy, SaaS, digital agency, Martech, or professional services organisations.
  • Proven experience balancing sales pipeline, project demand, resource allocation, utilisation, and commercial delivery priorities.
  • Strong commercial acumen with experience supporting revenue forecasting, margin management, billable utilisation, and project profitability.
  • Excellent stakeholder management skills across Growth, Delivery, PMO, Finance, Operations, and senior leadership teams.
  • Highly analytical, process-driven, and organised, with the ability to turn operational data into actionable business recommendations.
  • Experience using resource planning, PSA, CRM, project management, and reporting tools such as Jira, Monday.com, Smartsheet, Salesforce, HubSpot, Excel, or similar platforms.
  • Comfortable working in fast-paced environments, managing competing priorities, and proactively resolving delivery risks.
  • Strong communication and facilitation skills, including leading cross-functional planning meetings and influencing senior stakeholders.
  • English proficiency at C1 level.
  • Experience designing or improving resource planning and capacity management frameworks within high-growth organisations.
  • Experience working with globally distributed delivery teams across multiple regions and time zones.
  • Familiarity with professional services KPIs including utilisation, recovery rates, project margins, and forecasting accuracy.
  • Experience building executive dashboards and operational reporting to support strategic planning and workforce decisions.

Benefits

  • Remote-first work environment with the flexibility to work from wherever you feel your best.
  • Clear career progression with real ownership and room to grow.
  • Fast-paced growth environment with significant learning and development opportunities.
  • Supportive, people-focused culture.
  • Opportunity to collaborate with a global team across Europe, the US, and beyond.
  • Meetups, events, and team experiences that foster connection.
  • Bring Your Own Device policy.
  • No visa sponsorship available at this time; candidates must have the right to work.

Interested in this position?

Apply directly on the company website

Apply Now

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