CEO Executive Assistant (Remote) | Philippines

1 hour, 34 minutes ago
Full-time
Senior
Operations
Hire Hawk

Hire Hawk

We help businesses hire talent globally, compliantly, and with a smile. We manage all planning, sourcing, vetting, hiring, payroll, and performance management.

Description

  • Own the CEO’s calendar with strong prioritization, accurate scheduling, and follow-up blocks.
  • Monitor and manage executive inboxes to ensure important messages, requests, and deadlines are not missed.
  • Coordinate meetings across internal teams, external partners, candidates, and other stakeholders.
  • Prepare daily and weekly calendar reviews to reduce conflicts and keep leadership aligned.
  • Coordinate executive travel logistics for business trips, speaking engagements, and related schedules.
  • Vet incoming speaking opportunities and help route the right events to leadership attention.
  • Support onboarding, PTO tracking, Gusto requests, and other people operations workflows.
  • Assist with monthly budget reconciliations, QuickBooks reviews, invoice approvals, and finance administration.
  • Help manage insurance renewals, audits, compliance documentation, and related administrative processes.
  • Keep reporting documents, inventory forecasts, travel updates, and business coordination details accurate and current.

Requirements

  • 5+ years of experience as an Executive Assistant, Operations Assistant, Administrative Manager, or in a similar role.
  • Strong calendar, inbox, scheduling, and executive support experience.
  • Excellent written and verbal English communication skills.
  • High attention to detail with strong follow-through across multiple deadlines.
  • Ability to handle confidential information with professionalism and discretion.
  • Comfort working independently in a remote startup environment.
  • Strong organizational judgment and the ability to anticipate needs before being asked.
  • Experience supporting a founder, CEO, or senior executive is preferred.
  • Familiarity with Gusto, Google Workspace, QuickBooks, Bill.com, Slack, or similar tools is preferred.
  • Experience supporting HR administration, finance operations, or compliance coordination is preferred.
  • Startup experience or experience in a lean, high-ownership team is preferred.
  • Exposure to travel coordination, speaking engagements, or event logistics is preferred.

Benefits

  • Access to a $200K+ perk marketplace with discounts on 150+ global services.
  • Option to withdraw up to 50% of approved earnings before payday.

Interested in this position?

Apply directly on the company website

Apply Now

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