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Personal Executive Assistant | Operations Coordinator |

2 hours, 23 minutes ago
Philippines, South Africa
Part-time
Mid Level
Executive Assistant
Project and Program Management
CRM
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 63

Description

  • Manage and maintain executive calendars across multiple business interests.
  • Schedule meetings, calls, appointments, and follow-up activities with clients, partners, investors, and stakeholders.
  • Monitor inboxes and ensure important communications are actioned promptly.
  • Organise documents, files, administrative records, and investor-related data.
  • Prepare meeting agendas and assist with meeting follow-up actions.
  • Track action items, priorities, deadlines, and progress across multiple businesses and engagements.
  • Develop and maintain project tracking systems, workflows, and process documentation.
  • Provide regular status updates, progress reports, and operational visibility across business activities.
  • Support administrative tasks related to investor communications, reporting, and platform administration.
  • Coordinate information between projects and business entities to reduce bottlenecks and maintain accountability.

Requirements

  • Previous experience as an Executive Assistant, Personal Assistant, Operations Coordinator, Project Coordinator, or in a similar role.
  • Exceptional organisational and time management skills.
  • Strong written and verbal English communication skills.
  • Ability to manage multiple priorities simultaneously.
  • Experience with calendar management and scheduling.
  • Strong attention to detail and follow-through.
  • High level of discretion and professionalism when handling confidential information.
  • Self-motivated and comfortable working independently in a remote environment.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Comfortable learning new software and systems quickly.
  • Experience with project management or task management tools is advantageous.
  • Experience with CRM, investor management, or business administration platforms is a plus.
  • Experience supporting senior executives, entrepreneurs, attorneys, consultants, or finance professionals is preferred.
  • Exposure to investment banking, private equity, finance, legal services, or consulting environments is preferred.
  • Strong project coordination experience is preferred.
  • Experience managing competing priorities in a fast-paced business environment is preferred.
  • Willingness to work part-time initially at 20 hours per week, with potential to transition to full-time based on performance and business needs.

Benefits

  • $500 to $900 per month compensation.
  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry monthly raffle.
  • Opportunity to transition from part-time to full-time based on performance and business needs.

Interested in this position?

Apply directly on the company website

Apply Now

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