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Remote Executive Operations Assistant Lead - CEO Support (LATAM)

3 weeks, 3 days ago
Mexico, Brazil, El Salvador, Guatemala, Peru, Colombia
Full-time
Senior
Executive Assistant
Customer and Technical Support
Asana Facebook Ads Notion
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FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 28

Description

  • Manage and organize the Founder’s inbox to maintain Inbox Zero and prioritize high-value messages.
  • Triage, draft, and send email responses on behalf of the Founder while matching his communication style.
  • Ensure incoming messages are acknowledged or responded to within 24 hours.
  • Maintain a structured inbox workflow and daily email triage check-ins.
  • Manage and optimize the Founder’s calendar, prioritizing prospect meetings and protecting deep work time.
  • Coordinate meeting logistics, scheduling, and preparation across stakeholders.
  • Maintain proactive communication with the Founder on priorities, updates, and decision points.
  • Lead weekly check-in meetings using a structured agenda and improve task/workflow systems.
  • Support operational efficiency by identifying repeatable or delegable tasks and documenting SOPs.
  • Assist with Meta ads reporting, social media content management, and podcast production workflows.

Requirements

  • 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive.
  • Exceptional written English communication skills and the ability to represent an executive professionally by email.
  • Proven experience managing high-volume inboxes and maintaining structured email systems.
  • Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently.
  • Experience with calendar management and strategic meeting coordination.
  • High emotional intelligence, professional judgment, and strong attention to detail.
  • Proactive problem-solving mindset with the ability to anticipate needs and communication requirements.
  • Experience using task management and productivity tools such as Asana, Notion, and Superhuman, or similar tools.
  • Ability to work independently while maintaining consistent communication with leadership.
  • Reliable high-speed internet, a modern multi-core laptop, and a noise-canceling headset.

Benefits

  • Fully remote work from anywhere.
  • International experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

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