Remote Executive Operations Assistant - CEO Support

3 months ago
Full-time
Mid Level
Operations

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Manage and organize the Founder’s inbox with the goal of maintaining Inbox Zero.
  • Triage and respond to most incoming emails independently while preserving the Founder’s communication style.
  • Implement and maintain a structured inbox workflow and prioritization system.
  • Draft and send professional responses on behalf of the Founder to parents, partners, and stakeholders.
  • Manage and optimize the Founder’s calendar to protect deep work and prioritize strategic meetings.
  • Coordinate scheduling logistics and meeting preparation for internal and external meetings.
  • Conduct short daily email triage check-ins to review priority messages and decision points.
  • Maintain proactive communication with the Founder about priorities, updates, and urgent items.
  • Support task management and operational workflows using tools such as Asana and Notion.
  • Lead weekly check-in meetings with the Founder using a structured “Big Three” agenda and improve operational efficiency by identifying repeatable tasks.

Requirements

  • 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive.
  • Exceptional written English communication skills and the ability to represent an executive professionally via email.
  • Comfortable using Claude or other AI tools.
  • Proven experience managing high-volume inboxes and maintaining structured email systems.
  • Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently.
  • Experience with calendar management and strategic meeting coordination.
  • Highly organized, structured thinker with a systems mindset and strong attention to detail.
  • Proactive problem-solver with high emotional intelligence and professional judgment in external communication.
  • Experience using task management and productivity tools such as Asana, Notion, or Superhuman.
  • Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.
  • Based in Mexico City and available for a full-time, fully remote role.

Benefits

  • Full-time, fully remote position with the ability to work from anywhere.
  • Opportunity to gain international experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Senior Executive Assistant

Covera Health 51-250 Health Care Providers & Services

Covera Health is hiring a remote Executive Assistant to support members of its Executive Leadership Team and keep high-priority operations and meetings running smoothly.

3 hours, 22 minutes ago

Strategy and Operations Lead

PatientIQ 11-50 IT Services

PatientIQ is hiring a Strategy & Operations Lead to help execute high-priority strategic initiatives and build the operating foundation for growth within its Strategic Program Office.

3 hours, 52 minutes ago

US - Executive Assistant

Jobandtalent 1K-5K Professional Services

Executive Assistant role supporting the US CEO of a fast-growing global organization, focused on maximizing executive effectiveness and coordinating high-priority work across teams and time zones.

4 hours, 7 minutes ago

Chief of Staff Director, Product

Affirm 1K-5K Diversified Financial Services

Affirm is hiring a Chief of Staff to the SVP of Product to help scale the product leadership function, improve operating rhythms, and own strategic and narrative work for the Product org.

4 hours, 7 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers