Remote Executive Assistant - CEO Support

4 days, 3 hours ago
Full-time
Mid Level
Operations

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Manage and optimize the CEO’s professional and personal calendars and inbox, including scheduling, follow-ups, priorities, and appropriate responses.
  • Track business and personal tasks, travel coordination, family logistics, and ongoing initiatives using Notion or similar tools.
  • Document, organize, and improve workflows and standard operating procedures in Notion.
  • Handle recurring administrative finance processes, including billing setup, invoices, commissions, reimbursements, and digital recordkeeping.
  • Plan and coordinate flights, accommodations, conference registrations, itineraries, and an annual calendar for 8–9 industry events.
  • Act as the communication link between the CEO, internal team, and external partners through Slack, Gmail, and Notion.
  • Provide structured updates on priorities, progress, deadlines, and outstanding tasks.
  • Support time-blocking, productivity systems, delegation, and operational accountability.
  • Maintain clear and timely communication through daily Slack updates, weekly Zoom check-ins, and email summaries.

Requirements

  • 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
  • Excellent written and verbal communication skills.
  • Proficiency with digital tools including Slack, Notion, and Google Workspace.
  • Strong organizational, prioritization, and task-management abilities.
  • Experience handling sensitive information with discretion.
  • Proactive, self-directed, and comfortable adapting to evolving needs.
  • Experience managing both business and personal responsibilities for a founder or executive preferred.
  • Basic knowledge of bookkeeping, reporting, or data entry preferred.
  • Reliable high-speed internet and a modern home-office setup.
  • Experience with Todoist or similar task-management platforms preferred.

Benefits

  • Fully remote work from anywhere.
  • Monthly salary of $800–$1,600, based on experience.
  • Potential performance bonuses.
  • Paid time off (PTO).
  • HMO coverage after three months.
  • Learning and development opportunities.
  • International experience and a supportive, collaborative team environment.

Interested in this position?

Apply directly on the company website

Apply Now

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