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Executive Assistant - BREMPAF01

1 hour, 4 minutes ago
South Africa
Contract
Senior
Executive Assistant
Operations
CRM HubSpot
Apply Now
Employmate

Employmate

Employmate is a company that offers full-time remote staffing solutions and continuous management support to help businesses scale and succeed. They provide tailored candidate connections, set up entire departments, and equip teams with the best tools ...

Professional Services
View All Jobs 16

Description

  • Manage directors’ and executives’ diaries and calendars, including scheduling, reorganizing, prioritizing, and resolving conflicts.
  • Coordinate inbound and outbound emails, calls, and other correspondence by filtering, prioritizing, drafting responses, and escalating when needed.
  • Prepare briefing materials, meeting agendas, and follow-up items to ensure executives are fully prepared for meetings and calls.
  • Book and coordinate internal and external meetings, travel arrangements, logistics, venues, catering, and itineraries.
  • Maintain confidential files and records and support administrative tasks such as expense reconciliation, documentation, and approvals.
  • Act as a gatekeeper and liaison between leadership and the wider team to communicate messages clearly and ensure actions are taken.
  • Support special projects, including creating reports, preparing presentations, and improving executive workflows.

Requirements

  • Proven experience as an Executive Assistant or senior administrative assistant supporting Directors or Executives.
  • Experience in a fast-paced professional services environment.
  • Exceptional organisational skills and the ability to manage complex scheduling, shifting priorities, and high volumes of correspondence.
  • Strong written and verbal communication skills with a high level of discretion and confidentiality.
  • Tech-savvy and comfortable using Microsoft 365, Zoom/Teams, and new systems quickly.
  • Experience with HubSpot or a similar CRM is required.
  • Proactive mindset with the ability to anticipate executive needs and add value through prioritisation and initiative.
  • Strong interpersonal skills with confidence liaising with senior stakeholders, internal teams, and external partners.
  • Experience in finance, brokerage, or lending is advantageous.

Benefits

  • Fully remote role based in South Africa.
  • Long-term contractor engagement.
  • Salary of R24,000 to R35,000 per month, negotiable based on experience.
  • Monday to Friday schedule from 12am to 8am SAST.

Interested in this position?

Apply directly on the company website

Apply Now

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