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Executive Assistant and Business Operations Coordinator

9 hours, 11 minutes ago
Sri Lanka
Full-time
Senior
Executive Assistant
Operations
CRM
Apply Now
Dijital Team

Dijital Team

Join Dijital Team, the globally recognized A-Team for IT Services. Explore our open positions and stay ahead in your career.

Internet Software & Services
11-50
Founded 2023
View All Jobs 21

Description

  • Manage executive calendars, appointments, meetings, priorities, and travel arrangements.
  • Prepare meeting agendas, materials, documentation, logistics, and concise status updates.
  • Monitor inboxes, draft professional correspondence, and manage follow-up on urgent or sensitive matters.
  • Track actions, deadlines, decisions, owners, milestones, dependencies, and risks to ensure follow-through.
  • Coordinate clients, suppliers, advisers, internal teams, and other stakeholders across business activities.
  • Develop and maintain templates, workflows, procedures, checklists, trackers, and filing systems.
  • Support reporting, document preparation, approvals, records management, and administrative workflows.
  • Coordinate smaller projects and operational workstreams, including project meetings and progress updates.
  • Maintain accurate CRM records, pipeline hygiene, and client communication history.
  • Support marketing coordination, content scheduling, publication activities, and related digital tasks.

Requirements

  • Demonstrated experience supporting senior executives, directors, or business owners.
  • Strong diary, inbox, meeting, and stakeholder management capabilities.
  • Exceptional organisational skills with outstanding attention to detail.
  • Proven ability to manage multiple priorities and competing deadlines.
  • Experience preparing professional correspondence, reports, presentations, and briefing materials.
  • Excellent written and verbal communication skills.
  • Confidence engaging with senior stakeholders, clients, suppliers, and external partners.
  • Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
  • Experience maintaining CRM, project management, or business management systems.
  • Familiarity with marketing coordination, content scheduling, or digital platforms is advantageous.
  • Experience within technology, managed services, engineering, construction, refrigeration, or professional services environments.
  • Experience supporting client projects and coordinating cross-functional teams.
  • Exposure to CRM platforms, project management tools, and business process improvement initiatives.
  • Experience working across multiple business entities or privately held business interests.
  • Experience liaising with accountants, legal advisers, consultants, and external service providers.

Benefits

  • Get paid in Australian Dollars.
  • Medical insurance from day one for you and your spouse, or parents if unmarried.
  • Generous OPD coverage for doctor visits and broader medical needs.
  • Home office setup allowance.
  • Internet allowance.
  • Gym and wellness allowance.
  • Mental health and counseling support through Diji Assist.
  • Reimbursement for industry certifications.
  • Flexible work arrangement with home or office options.
  • Rewards and recognition, plus regular team events and year-end parties.

Interested in this position?

Apply directly on the company website

Apply Now

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