Virtual Assistant - Transaction Coordinator / Closing Specialist

6 hours, 22 minutes ago
Full-time
Junior
Project and Program Management
Workable

Workable

Workable is the top recruiting software trusted by 5000+ companies to streamline hiring processes and make the right choice faster.

Internet Software & Services
251-1K
Founded 2012
$84M raised

Description

  • Enter data into compliance software and internal systems.
  • Support licensed agents with back-end transaction tasks.
  • Schedule inspections and handle limited transaction-related communication.
  • Maintain and update transaction records in Trello.
  • Ensure transaction documentation is complete, accurate, and compliant.
  • Follow established internal processes with minimal decision-making.
  • Manage real estate transactions from contract to close for buyer and seller sides.
  • Track deadlines, contingencies, compliance requirements, and milestones across active files.
  • Prepare, review, and organize contracts, disclosures, addendums, and closing statements.
  • Serve as the primary point of contact for clients, agents, lenders, title, and escrow.
  • Coordinate inspections, appraisals, title work, and closings.
  • Maintain clean and compliant digital transaction files.
  • Use CRM and transaction management tools such as Lofty CRM, SkySlope, SISU, and Google Drive.
  • Identify workflow inefficiencies and suggest process improvements.
  • Support multiple agents with consistent execution.

Requirements

  • 1+ year of experience managing U.S. real estate transactions from contract to close.
  • Strong understanding of U.S. real estate contracts and compliance.
  • High attention to detail and strong organizational skills.
  • Excellent written and spoken English.
  • Ability to follow structured systems independently.
  • Proven ability to manage high transaction volume.
  • Experience with Follow Up Boss or BoldTrail is a plus.
  • Willingness to complete a DISC assessment.

Benefits

  • Work from home.
  • Payment in dollars per working hour for a 40-hour week.
  • Starting salary of $6-$12 per hour depending on experience, with room for performance-based raises.
  • Professional development opportunities to grow your career.
  • Supportive team culture that values your input and achievements.
  • $50 referral bonus for successfully hired candidates you refer.

Interested in this position?

Apply directly on the company website

Apply Now

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