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General Virtual Assistant with AutoCAD Experience

8 hours, 28 minutes ago
Philippines
Full-time
Junior
Virtual Assistant
Design and User Experience
Asana ClickUp Git HubSpot Notion Trello
Apply Now
Virtual Assist

Virtual Assist

Virtual Assist offers a variety of virtual assistant services aimed at enhancing business efficiency by providing comprehensive administrative support, such as calendar management, email handling, data entry, and document preparation, allowing clients ...

Professional Services
Founded 2020
View All Jobs 10

Description

  • Manage executive calendars, appointments, and scheduling across multiple time zones.
  • Organize meetings, prepare agendas, and capture detailed meeting notes and action items.
  • Handle email and inbox management, including responding to inquiries and prioritizing communications.
  • Prepare professional correspondence, reports, proposals, and presentations.
  • Perform data entry, maintain spreadsheets, and update CRM systems accurately.
  • Conduct market research and competitor analysis, then compile findings into concise summaries.
  • Support marketing activities such as email campaign coordination, lead tracking, and content formatting.
  • Manage project timelines in tools such as Asana, Trello, or ClickUp and track deliverables to completion.
  • Coordinate logistics for virtual meetings, webinars, and client sessions.
  • Maintain digital filing systems, shared drives, and version control for project documents.
  • Draft standard operating procedures and process documentation for recurring tasks.
  • Protect confidential or sensitive business information and provide general administrative support on special projects.
  • Create, modify, and update 2D drawings in AutoCAD based on client or project requirements.
  • Develop and edit 3D models and construction documents using Revit.
  • Interpret architectural and engineering drawings, ensure documentation accuracy, and convert sketches, PDFs, or markups into detailed CAD or Revit files.
  • Coordinate with designers, architects, and project managers to maintain design consistency and compliance with project standards.
  • Perform basic quantity takeoffs and drawing annotations as needed.
  • Monitor and reconcile expense reports, invoices, and other financial records.

Requirements

  • At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator.
  • Strong verbal and written communication skills in English.
  • Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office Suite.
  • Familiarity with CRM and project management tools such as HubSpot, ClickUp, Asana, Trello, Slack, or Notion.
  • Basic understanding of social media platforms and content scheduling tools such as Buffer, Later, or Hootsuite.
  • Ability to manage multiple priorities while maintaining attention to detail.
  • Strong organizational, analytical, and problem-solving abilities.
  • Experience or proficiency in AutoCAD and/or Revit is required.
  • Ability to work efficiently in a fast-paced environment with minimal supervision.
  • Experience supporting leadership and handling sensitive information with discretion.

Benefits

  • Paid training.
  • Work from home.
  • Flexible work-from-home opportunity.
  • Opportunity to contribute to a growing business by improving efficiency and client experience.
  • Supportive and collaborative work environment.

Interested in this position?

Apply directly on the company website

Apply Now

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