Executive Administrative Virtual Assistant

43 minutes ago
Full-time
Junior
Customer and Technical Support
Winning Assistants

Winning Assistants

Winning Assistants specializes in providing HIPAA certified virtual assistants to healthcare professionals, enabling them to efficiently manage administrative tasks such as medical billing, coding, and patient communications, thereby allowing clients t...

Health Care Providers & Services

Description

  • Manage calendars and appointments, including scheduling meetings and sending reminders.
  • Handle email and inbox management by sorting, prioritizing, and responding to messages.
  • Manage phone calls, text messages, and other communication channels.
  • Prepare reports, spreadsheets, presentations, and documents.
  • Coordinate with internal teams, vendors, and external partners.
  • Organize digital files, systems, and workflows to support efficient operations.
  • Track KPIs, maintain reports, and manage data updates.
  • Update CRM and database records accurately.
  • Support administrative and executive tasks as needed.
  • Assist with operational projects, follow-ups, and process improvements.

Requirements

  • Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant.
  • Strong organizational skills and the ability to multitask effectively.
  • Excellent written and verbal communication skills in English.
  • Ability to work independently with minimal supervision.
  • Strong problem-solving and critical thinking skills.
  • High attention to detail and accuracy in documentation and scheduling.
  • Tech-savvy and able to learn new platforms and systems quickly.
  • Reliable internet connection and dependable work setup.
  • Must be available for video meetings with camera on when needed.
  • Must be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding.
  • Preferred experience with CRM systems, Slack, Salesforce, WhatsApp, Skype, VoIP systems, Google Workspace, Microsoft Office, and scheduling/calendar tools.
  • Reliable laptop or desktop computer, high-speed internet of at least 10 Mbps, noise-canceling headset, webcam, and a quiet professional workspace.

Benefits

  • Dedicated HR and contractor support for guidance, contract matters, and client communication.
  • Optional premium VPN access for added privacy and security.
  • Access to top-tier VA performance training on communication, client management, productivity, and best practices.
  • Client-approved U.S. holidays off, based on client needs and schedule.
  • Client-approved paid or unpaid time off, if offered by the client.
  • Access to templates, workflow guides, productivity tools, and client-specific SOP support.
  • Optional performance-based incentives such as bonuses or increased hours, subject to client approval.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Bilingual Virtual Medical Receptionist - Aesthetics & Dermatology

Staffing For Doctors Health Care Providers & Services

Aesthetics and med spa practice is hiring a Virtual Front Desk Receptionist to serve as the first point of contact for patients and keep scheduling and administrative operations running smoothly.

28 minutes ago

Remote Executive Assistant

Distro 11-50 Internet Software & Services

Remote Executive Assistant role at Solvo Global supporting senior leadership with administrative, coordination, and business development tasks across company-wide operations.

CRM
43 minutes ago

Chief of Staff (Primal Harvest)

WM Partners 11-50 Retailing

Primal Harvest is hiring a remote Chief of Staff in Miami to partner with the CEO and leadership team on strategy execution, cross-functional alignment, and high-priority initiatives across the U.S. and Europe.

E-commerce
43 minutes ago

Senior Executive Assistant

NeoWork 51-250 Professional Services

NeoWork is hiring a Colombia-based Executive Assistant to support a founder across two active businesses with a mix of professional, personal, administrative, and travel coordination needs.

Notion
43 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers