Senior Executive Assistant

3 weeks, 4 days ago
Full-time
Mid Level
Operations
NeoWork

NeoWork

NeoWork provides offshoring, nearshoring, and outsourcing solutions to help businesses hire top global talent and enhance their operational capabilities across various fields, including software engineering, data science, and support services.

Professional Services
51-250
Founded 2017

Description

  • Own the principal's task queue and proactively surface priorities without prompting.
  • Translate loosely communicated needs into clear, actionable items.
  • Track open loops, follow up on delegated tasks, and close the feedback loop.
  • Monitor Slack, WhatsApp, and Notion to triage requests and flag time-sensitive items.
  • Manage calendars across personal and professional contexts.
  • Coordinate flights, accommodations, reservations, and end-to-end travel logistics.
  • Anticipate and resolve scheduling conflicts before they escalate.
  • Review credit card statements, categorize expenses, and reconcile charges.
  • Flag irregularities for review and maintain clean financial records.
  • Prepare summaries, reports, and ad hoc administrative support as needed.

Requirements

  • 2 or more years supporting an executive, founder, or senior operator in a fast-paced environment.
  • Strong written and spoken English; primary communication is in English.
  • Proficiency with Slack, Notion, and WhatsApp as daily work tools.
  • Demonstrated ability to manage competing priorities and shifting timelines without losing track of details.
  • Comfort handling personal logistics alongside professional responsibilities.
  • Based in Colombia with the ability to meet in person in Medellin as needed.
  • Proactive accountability and high autonomy; able to extract priorities with minimal direction.
  • Experience supporting a founder or operator running multiple businesses simultaneously (preferred).
  • Familiarity with travel coordination including international flights and accommodation (preferred).
  • Basic comfort with expense tracking and financial admin workflows (preferred).
  • Conversational or better Spanish for local coordination (preferred).

Benefits

  • Health insurance for contractors.
  • Holiday extra pay.
  • Work hours generally aligned with standard US business hours, with some flexibility depending on client needs.
  • Mental health days to support well-being.
  • Performance-based incentives in addition to base salary.
  • Annual review and appraisal process.
  • Opportunities for professional growth and advancement within the company.

Interested in this position?

Apply directly on the company website

Apply Now

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