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Spanish Bilingual General Virtual Assistant

15 hours, 21 minutes ago
Philippines
Part-time
Junior
Virtual Assistant
Customer and Technical Support
Asana ClickUp CRM HubSpot Notion Trello
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Virtual Assist

Virtual Assist

Virtual Assist offers a variety of virtual assistant services aimed at enhancing business efficiency by providing comprehensive administrative support, such as calendar management, email handling, data entry, and document preparation, allowing clients ...

Professional Services
Founded 2020
View All Jobs 8

Description

  • Manage executive calendars, appointments, and scheduling across multiple time zones.
  • Organize meetings, prepare agendas, and document meeting notes and action items.
  • Handle email and inbox management by responding to inquiries, filtering messages, and prioritizing communication.
  • Communicate with clients, partners, and internal teams via text, email, and phone in a timely and professional manner.
  • Perform menu programming updates and maintenance with accuracy and attention to detail.
  • Submit, track, and organize paperwork, applications, and required documentation.
  • Prepare professional correspondence, reports, proposals, and presentations.
  • Perform data entry, maintain spreadsheets, and update CRM systems accurately.
  • Conduct research and compile information into clear, actionable summaries.
  • Manage project timelines, maintain digital filing systems, draft SOPs, and support leadership with special projects.
  • Handle confidential or sensitive business information with discretion.

Requirements

  • At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator.
  • Fluent in English and Spanish, both spoken and written.
  • Excellent verbal communication skills, including confidence speaking on the phone.
  • Strong written communication skills with attention to clarity and professionalism.
  • Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office Suite.
  • Experience with CRM and project management tools such as HubSpot, ClickUp, Asana, Trello, Slack, or Notion.
  • Ability to manage multiple priorities while maintaining strong attention to detail.
  • Strong organizational, analytical, and problem-solving abilities.
  • Ability to work efficiently in a fast-paced environment with minimal supervision.

Benefits

  • Opportunity to contribute to a growing business by improving efficiency and client experience.
  • Supportive and collaborative work environment.
  • Paid training.
  • Work from home.

Interested in this position?

Apply directly on the company website

Apply Now

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